19th January
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 19th January 2026
Presiding over the meeting: Cllr D Wilkinson
In attendance: Cllr L Mumbray, Cllr N Whittingham, Cllr E Woodhouse, Cllr A Ludlam and Mrs C Matthews (Parish Clerk).
Public Forum, Items raised by public:
None.
1. Apologies for absence with reasons 01.26
The Council resolved to accept apologies from Cllr R Phillips.
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 02.26
Cllr Mumbray is now employed by Norfolk County Council.
3. Signing Of The Minutes 03.26
Notes from the meeting on 17th November 2025 were taken as read and the Council resolved to accept them as minutes.
4. Financial Matters 04.26
a. Items for payment under Sec 137:
None.
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
23/11/25, Anglian Water, Cemetery Water, BACS, £ 19.44
23/11/25, Men’s Shed Long Sutton, Bird & Bat Boxes, BACS, £ 35.00
23/11/25, HMRC, Clerk Tax and NI November, BACS, £ 72.78
28/11/25, C Matthews, Wages November, BACS, £ 842.40
28/11/25, C Matthews, Expenses November, BACS, £ 30.41
30/11/25, NJ Pacey Landscaping Ltd, Ground maintenance November, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
30/11/25, G & A Groves, Rubber removal (Park), BACS, £ 600.00, £ 120.00, £ 720.00
30/11/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
07/12/25, Reimburse D Wilkinson, Christmas tree batteries, BACS, £ 12.75
16/12/25, Lutton PCC, Donation for Carol Service Refreshments, BACS, £ 50.00
16/12/25, HMRC, Clerk Tax and NI December, BACS, £ 72.78
16/12/25, C Matthews, Expenses December , BACS, £ 30.41
20/12/25, Tyrrell Contractors, Park ground works, BACS, £ 270.00, £ 54.00, £ 324.00
28/12/25, C Matthews, Wages December, BACS, £ 842.40
31/12/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
10/01/26, LALC, Annual membership fee, BACS, £ 395.96
10/01/26, NJ Pacey Landscaping Ltd, Ground maintenance December, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
10/01/26, Lutton Village Hall Committee, Room Hire 2025, BACS, £ 150.00
13/01/26, Lutton PCC, Reimburse clock winding, BACS, £ 260.00
The council Resolved to make the above payments as put before them.
c. Money in
None.
d. Resolve to accept Bank Reconciliation (3rd quarter)
Cllr Woodhouse checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council resolved to accept it.
e. Discuss Budget Report (3rd Quarter)
This was briefly discussed. The budget is at 72%.
5. Chairman’s Remarks 05.26
The Chairman installed the Christmas tree on the village green for the Christmas period and refreshed the batteries several times. It will soon be dismantled.
The Chairman removed the damaged fencing on the village green before Christmas.
The Chairman completed a topple test in the cemetery (Item 11)
The Chairman and Cllr Whittingham met with Highways Officer regarding parking at school (Item 12)
6. Police Matters 06.26
None.
7. Clerk’s Report 07.26
All correspondence from the previous meeting has been dealt with and replies sent where needed.
SHDC have confirmed the councillor vacancy can now be filled via co-option.
Additional payment (Item 4) - Clock Winding.
Memorial application – Item 11
Additional Correspondence – Highways – Consultation – Proposed Waiting Restrictions (Item 12)
8. Receive Reports From District And County Councillors 08.26
None.
9. Correspondence 09.26
Unity Trust Bank – Statements
SHDC – Electorate updates
SHDC – Community Newsletters (Circulated)
LALC – e-News (Circulated)
LCC Town and Parish Newsletter (Circulated)
Rural Services – Newsletter (Circulated)
SHDC Planning – Grimbsy to Walpole – Targeted Consultation (Circulated)
Lutton St Nicholas – Nursery Consultation reply (Item 12)
SHDC – Elections – Notice of Vacancy
ICO – Renewal Confirmation
SHDC – Precepts notification letter
Highways – Notification of temporary traffic order (Circulated)
Greater Lincolnshire – Local Government Reorganisation in Greater Lincolnshire (Circulated)
SHDC – Precept 2026/27
Lincolnshire & Northamptonshire – Monthly information (Circulated)
LCC – 2026-27 budgets (Circulated)
South & East Linc Councils Partnership – Introducing Project St Thomas Support Services (Circulated)
10. Planning Matters 10.26
Update on previously discussed applications
H12-0949-25 South Lincs Methodist Church, Change of use, conversion and extension to create a single dwelling, Lutton Marsh Methodist Church, Guys Head Road. SHDC Decision : Refusal
Applications:
H12-1121-25 Mrs J Williamson, Proposed vehicular access, Villa Farm, Lutton Garnsgate.
H12-1156-25 Mr L Burton, Demolition of barns and erection of self-build dwelling, barns to rear of 60 South Drove.
The Council resolved to make no comment on these applications.
11. Cemetery matters 11.26
Repair works to gates
The Chairman has identified a local company who could complete the works. Clerk to request quote.
Memorial application - Thornalley
The Council resolved to approve the application.
Topple Test
The Chairman completed a topple test on 6th December 2025. One stone requiring repair. Clerk to request quote.
12. Highways & footways 12.26
Update on outstanding matters
- Parking at Primary school – Chairman and Cllr Whittingham met with Highways Officer in December to discuss the safety concerns and parking restrictions at the school. The Council has since received the parking restrictions proposal from Lincolnshire CC and fully supports this plan. Consultation closing date 13th February.
To report any new matters.
None.
13. Allotments 13.26
Garden allotment update: the first person on the waiting list has declined the allotment. The Clerk will now contact the second person. If they do not accept, the allotment will be advertised.
14. Play/Open Areas 14.26
Update on Park developments – equipment removal, bird & bat boxes
The groundworks are almost complete. Over half of the area has been seeded and the remaining area has been levelled and will be seeded in spring. Football post to be cut to allow bird boxes to be added to remaining posts. Once groundworks are complete, remaining funds will be used to add/maintain equipment.
15. Items For Future Agendas 15.26
Noticeboard at school.
Cemetery/church gates.
16. Date Of Next Meeting 16.26
9th March 2026 – Parish Meeting & Council Meeting from 7pm.
17. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 17.26
This was proposed, seconded and resolved.
18. To Discus Staffing And Administration 18.26
a. Receive Personnel Panel report for Clerk appraisal
Following a discussion, the Council Resolved to accept the report from the Personnel panel.
There being no more business the meeting closed at 7:35 pm.