15 November
Lutton Parish Council
Minutes of the Lutton Parish Council meeting held in Lutton Village Hall on 15th November 2021.
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr J Wilkinson, Cllr E Woodhouse, Cllr A Ludlam, Cllr K Jordaan, Cllr E Saxton, Cllr R Phillips, Mrs C Matthews (Parish Clerk), District Cllr J Tyrrell and 1 public member.
Public Forum, Items raised by public:
None.
1. Apologies for absence with reasons 121.21
None.
2. Declarations of interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 122.21
None.
3. Signing of the minutes 123.21
Notes from the meetings on 27th September 2021 were taken as read and the council RESOLVED to accept them as minutes.
4. Financial matters 124.21
Items for payment under Sec 137
None.
Accounts for payment
28/09/21, C Matthews, Wages September, s/o, £ 611.52
30/09/21, C Matthews, Reimburse Toner, BACS, Net £ 45.61, VAT £ 9.12, Gross £ 54.73
30/09/21, C Matthews, Expenses September, BACS, £ 40.29
30/09/21, Came & Co., Insurance, BACS, £ 935.06
30/09/21, Unity Trust, Quarterly Service Charge, BACS, £ 12.00
04/10/21, N J Pacey Landscaping Ltd, Ground Maintenance, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
18/10/21, HMRC, Clerk Tax 2nd Quarter, BACS, £ 7.40
18/10/21, ICO, Annual membership, 300001, £ 40.00
29/10/21, C Matthew, Wages October, BACS, £ 611.52
02/11/21, C Matthews, Expenses October, BACS, £ 40.49
02/11/21, N J Pacey Landscaping Ltd, Ground Maintenance, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
Money in
12/10/21, Allotment Tenant, Allotment Rent, BACS, £ 6.00
21/10/21, Allotment Tenant, Allotment Rent, BACS, £ 240.00
26/10/21, Allotment Tenant, Allotment Rent, 000003, £ 932.00
26/10/21, Allotment Tenant, Allotment Rent, 000004, £ 48.00
02/11/21, R King Memorials, Ashes Internment, 000005, £ 50.00
02/11/21, Allotment Tenant, Allotment Rent, 000006, £ 24.00
08/11/21, Allotment Tenant, Allotment Rent, BACS, £ 990.00
Resolve to accept Bank Reconciliation (Second quarter 2021/22)
Cllr J Wilkinson checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council resolved to accept it.
Discuss Budget Report (Second quarter 2021/22)
This was discussed briefly, the budget is at 35% halfway through the financial year.
Discuss draft budget for 2022/23 and resolve on precept.
The Council discussed the draft budget and resolved on a precept of £23,000.00, an increase of £3,000, due to the increase in costs and the expected increase in tree care once the woodland area is planted in the park.
5. Chairman’s remarks 125.21
The Chairman reported the final Lutton Garden waste collection went well and is always well received. There is a collection in Long Sutton on 27th November.
6. Police matters 126.21
None.
7. Clerk’s report 127.21
All correspondence from the previous meeting has been dealt with and replies sent where needed. The VAT reclaim for first and second quarters has been submitted for £1,269.33
8. Receive reports from District and County Councillors 128.21
Cllr Tyrell reported the June figures for ‘Fix my Street’ including 1,195 potholes fixed (whole county).
Cllrs Tyrrell and D Wilkinson are working on the Santa Visit float and route. Information to be shared in the Christmas card delivered to residents.
9. Correspondence 129.21
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
Came & Co – Insurance documents
County Council Planning Application- Rainbow Nursery Mobile Unit (Circulated)
Parishioner – Yellow lines request (Item 12)
LCC – School Admission Policy Consultation (Circulated)
Heritage Lincolnshire – Heritage Assets Listing Campaign (Circulated)
LCC Transport – Lincs Bus Update (Circulated)
Woodland Trust – Tree Application Confirmation
10. Planning matters 130.21
Update on previously discussed applications
H12-1046-21, LCC, Rainbow Day Nursery Siting of Play Group Building, approved under H12-0006-17 (Circulated) SHDC Decision – Approved.
Applications
H12-0972-21, Mrs Briggs, Change of use of agricultural land to domestic garden, creation of miniature railway track and erection of greenhouse, Zenwin Lutton Gowts (Circulated - Comments by 18.10.21)
11. Cemetery matters 131.21
a. Discuss future plans for cemetery and plots currently available.
There are currently 30 plots available in the current cemetery field. The gravedigger has confirmed he is happy to use the cemetery extension field for full burials, the water table should not be a problem. The Council discussed the suggestion of digging a plot and refilling in the new field during January or February to test the ground. The Council discussed using the new field during the dry months and using the remaining plots in the current part of the cemetery during the wettest times.
The Council will need to meet on site to measure the extension field and plot out the layout.
12. HIGHWAYS & FOOTWAYS 132.21
Update on outstanding matters
Richard Busby Way – Parking issues & double yellow lines request
The Council discussed this request. Although there are issues with parking on pavements, the Council doesn’t feel double yellow lines will resolve this. The Council has taken advice from Lincolnshire County Council Parking Services and the PCSO. The PCSO will write the residents in the area about the laws on parking. The advice is to call 101 to report parking issues.
To report any new matters.
None.
13. Allotments 133.21
Allotment rent letters were sent in early October. All but one rents have been collected.
14. Play/open areas 134.21
Discuss Park project updates.
The Clerk has drafted a funding application with the Lottery Fund. Alterations discussed, Clerk to re-circulate before submission.
A Woodland Trust application has been submitted, requesting a 420 tree pack, including Silver Birch, Rowan, Hazel & Oak Trees.
Resolve on plans for bench at War Memorial
The Council resolved to put one new bench on the new tarmac area and to remove the old bench. This area can then be raised with top soil and re-seeded. The Council discussed plastic benches and war memorial benches.
Clerk to request quote for war memorial bench
Clerk to contact District Cllr Tennant to request donation
Discuss Christmas Trees
The Chairman has visited the nursery and purchased a potted Christmas Tree for this year. The Chairman reported the advice received on planting a small Christmas tree, which will take a few years to get to size. The Council resolved to purchase a small tree to be planted on the Village green and to continue with a potted tree until it has grown to an appropriate size.
Resolve on Walnut Tree quote
The Council resolved to accept the quote for a young walnut tree to be planted on the village green, with the long term view that the current walnut tree will be felled once it has grown to size.
One of the posts surrounding the village green is rotten. Clerk to request repair quote from ground maintenance team.
Resolve on Parish Sign repair quotes
The Council resolved to accept the transportation quote, to take the sign the be repaired, sandblasted and repainted by Men’s Shed.
15. Civic Society memorial application 135.21
The Society are meeting tonight, await update.
16. Update on waste bin issues 136.21
The Chairman has removed the old bins.
17. Resolve on future meeting dates 137.21
The Council resolved to meet on the following dates:
24th January
14th March
16th May
18th July
19th September
21st November
18. Review the below policies 138.21
Code of Conduct
Financial Regulations
Communications
Complaints
Recording of meetings
Volunteers
These was discussed. The Council resolved mark as reviewed for another year, with agreed revisions.
19. Items for future agendas 139.21
None.
20. Date of next meeting 140.21
24th January 2022
21. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 141.21
n/a
22. To discuss staffing and administration 142.21
None.
There being no more business the meeting closed at 7:50pm.
Signature: Date:
Chairman