13th July
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 13th July 2026
Presiding over the meeting: Cllr E Woodhouse
In attendance: Cllr L Mumbray, Cllr A Ludlam, Cllr N Whittingham, Cllr P Smith, Cllr R Phillips, Mrs C Matthews (Parish Clerk), County Cllr N Carey, District Cllr J Tyrrell and three public members.
Public Forum, Items raised by public:
Incidents with cold callers, anti-social behaviours and local burglaries have raised concerns with parishioners. Clerk to request update/support from PCSO.
Stray cats – parishioners continue to work with Cats Protection and the Blue Cross to catch and neuter stray cats, with support from a local vet.
7.15pm Two parishioners left the meeting
1. To Elect A Chair 66.26
Following the sad passing of David Wilkinson, a new Chair now needs to be elected.
It was proposed to elect Cllr E Woodhouse as Chair; this was seconded and Resolved.
2. Chair’s Declaration Of Acceptance 67.26
The Chair signed a declaration of acceptance.
3. To Elect A Vice Chair 68.26
It was proposed to elect Cllr N Whittingham as Vice Chair; this was seconded and Resolved.
4. Apologies For Absence with reasons 69.26
NA
5. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 70.26
Cllrs E Woodhouse, A Ludlam and N Whittingham declared an interest in Item 18, as members of the Village Hall Committee.
6. Signing Of The Minutes 71.26
Notes from the meeting on 11th May 2026 were taken as read and the Council Resolved to accept them as minutes.
7. Financial Matters 72.26
a. Items for payment under Sec 137:
None.
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
22/05/26, Anglian Water, Cemetery Water, BACS, £ 19.26.
28/05/26, C Matthews, Wages May, BACS, £ 861.64
28/05/26, C Matthews, Expenses May, BACS, £ 30.41
31/05/26, Unity Trust Bank, Monthly Charge, BACS, £ 7.00
01/06/26, HMRC, Clerk Tax and NI May, BACS, £ 69.69
07/06/26, NJ Pacey Landscaping Ltd, Ground maintenance May, BACS, £ 1,408.71, £ 281.74, £ 1,690.45
07/06/26, SHPVCS, Annual contribution, BACS, £ 382.85
07/06/26, NJ Pacey Landscaping Ltd, Pest Control, BACS, £ 100.00, £ 20.00, £ 120.00
15/06/26, Nature Sign Design, Noticeboard, BACS, £ 1,290.00, £ 258.00, £ 1548.00
22/06/26, Steel Creation, Cemetery Gates repair & repaint, BACS, £ 1,850.00
28/06/26, C Matthews, Wages June, BACS, £ 861.64
28/06/26, C Matthews, Expenses June, BACS, £ 30.41
30/06/26, Unity Trust Bank, Monthly Charge, BACS, £ 7.00
01/07/26, HMRC, Clerk Tax and NI June, BACS, £ 69.69
13/07/26, C Matthews, Reimburse materials Noticeboard/ park, BACS, £ 57.14
The council Resolved to make the above payments as put before them.
c. Money in
Date, Payer, Item, Pay In Slip No, Net
08/05/26, Peter Barnes FS, Burial, BACS, £ 170.00
11/05/26, Public member, Cemetery reservation, 000045, £ 100.00
11/05/26, Parishioner, Ashes burial and reservations, 000046, £ 300.00
11/05/26, Allotment holder, Allotment rent, 000046, £ 867.00
18/05/26, Richard King Memorials, Cemetery memorial, BACS, £ 75.00
18/05/26, Parishioner, Cemetery reservation, BACS, £ 50.00
29/05/26, Allotment holder, Allotment rent, BACS, £ 990.00
02/06/26, Morriss & Haynes, Ashes internment, BACS, £ 100.00
07/06/26, M J Coates, Additional inscription & new ashes memorial , 000048, £ 100.00
22/06/26, Allotment holder, Allotment rent, BACS, £ 393.14
d. Resolve to accept Bank Reconciliation (1st Quarter)
Cllr L Mumbray checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council RESOLVED to accept it.
e. Discuss Budget Report (1st Quarter)
This was briefly discussed. After the first quarter the budget is at 33% spend.
8. Chair’s Remarks 73.26
The Chair expressed condolences on the recent passing of David Wilkinson, recognising his long-standing service and support to the council. Members acknowledged his significant contribution to the parish and agreed he will be sadly missed.
The Council would like to add a memorial bench to the park. Cllr Tyrrell would like to support this, with the help of Men’s Shed.
The Chair thanked Paul and G Woodhouse for painting the cemetery fence at the weekend.
9. Police Matters 74.26
None.
10. Clerk’s Report 75.26
All correspondence from the previous meeting has been dealt with and replies sent where needed.
The new noticeboard has been delivered and installed outside the school. A request has been submitted to add it to the Council’s insurance cover, and we are awaiting confirmation of the additional premium.
Additional payment, Item 7
Additional Agenda item – Policies and Risk Assessments for Review – Item 19
11. Receive Reports From District And County Councillors 76.26
County Cllr N Carey
Park at Primary School – Lincs CC Planning Committee approved the application for white lines and parking restrictions to be installed. Works to be completed over the summer.
Puddingpoke – partial one way – still with Lincs CC for consideration.
Funding opportunity – Cllr Carey shared information on two community funding opportunities.
District Cllr Tyrrell
Garden Waste Collections – all collections will now take place at Silverwood Garden Centre, commencing from the next collection date 25th July.
Cllr Tyrrell introduced Naomi Andrews, who has been supporting with Garden waste collections in recent months and will be standing in the election for the ward vacancy on 30th July.
Christmas – It is hoped the Santa Run will go ahead this year in Lutton, Long Sutton and Sutton Bridge.
12. Correspondence 77.26
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – E-news updates & Training Bulletins (Circulated)
Rural Services Network – Newsletters (Circulated)
Lincolnshire & Northamptonshire Environment Agency – monthly updates (Circulated)
SHDC Planning – Meridian Solar Far, Notice of Acceptance (Circulated)
Lutton Village Hall – Funding application (Item 15) (Circulated)
Minerals & Waste Local Plan Consultation (Circulated)
LALC – Annual Report 2025-26 (Circulated)
PFK Littlejohn – AGAR logged
SHDC – Notice of Vacancy
LALC – AGM & Summer Conference
Woodland Trust – Apply for Orchard Trees (Item 17)
13. Planning Matters 78.26
Update on previously discussed applications
H12-0347-26 Bowmer + Kirkland & Department of Education, Details relating to pitch construction specification and maintenance (Condition 3 of H12-0310-24), UALS : SHDC Decision: Approval
H12-0338-26 Bowmer + Kirkland & Department of Education, Demolition of existing school buildings and redevelopment to provide three storey building for education purposes, UALS : SHDC Decision: Approval
H12-0474-26 Bowmer + Kirkland & Department of Education, Details of works to public highway (Condition 5 of H12-0310-24), UALS : SHDC Decision: Approval
H12-0546-26 Mr S Butler, proposed dwelling and detached garage, approved under H12-0930-24, Modifications. Sunindale, Marriots Gate, Lutton : SHDC Decision: Approval
Applications:
H12-0493-26, Mr & Mrs Benson, proposed extension and alterations, erection of garden room and garage, and associated site works, East View, Marriots Gate. (Comments by 17th June)
H12-0519-26, Mr & Mrs Schwarz, proposed pitched roofed single storey extensions to front and rear of existing dwelling, detached single storey flat rook swimming pool in rear garden, Harecroft, Lutton Bank. (Comments by 1st July)
H12-0543-26, Mr & Mrs Manton, proposed single storey side extension, 15 Barholme Avenue, Lutton. (Comments by 8th July)
14. Cemetery Matters 79.26
Resolve on memorial applications – R King Memorials x2
The Council Resolved to give approval for these applications.
15. Highways & Footways 80.26
Update on outstanding matters
- Parking at Primary school – LCC approved application for parking restrictions – work to be completed over summer.
- Puddingpoke – partial one-way restriction – with Lincs CC for consideration.
To report any new matters.
- Tree root at School – damaging path and causing trip hazard – to be reported on Fix My Street
- Overgrown Hedges – Marriots Gate – to be reported on Fix My Street
16. Allotments 81.26
All allotment rents for the half year to April 2026 have been collected.
17. Play/Open Areas 82.26
a. Update on Park developments
A steel fence panel has been installed at the park entrance, to prevent vehicle access around the main gate. A new gate padlock has been installed. The damage to the wooden fence has been repaired near the slide has been repaired.
The Council Resolved to move the small goal posts further into the playing field and away from the homes. The large goal post will also be removed. The ground repair/reseed work is still to be completed by the maintenance team.
The Council Resolved to purchase a new swing seat and chains.
b. Resolve on quote to repaint slide
To be discussed in Closed Session.
18. Resolve On Support For Village Hall Funding Application 83.26
The Council Resolved to support the Village Hall funding application.
19. Review The Below Policies And Risk Assessments: 84.26
Standing orders
Equal Opportunities
Freedom of Information
Grant Awarding
Lone Working
Media
Personnel Panel Terms of Reference
Publication Scheme
Risk Management
Safeguarding
Master Risk Assessment
Allotment Rent Risk Assessment
Cemetery Risk Assessment
Play Area & Field Risk Assessment
War Memorial Risk Assessment
These were discussed. The Council made no changes and Resolved mark as reviewed for another year.
20. Items For Future Agendas 85.26
David’s bench
Christmas
Park Equipment quote - shelter
21. Date Of Next Meeting 86.26
21st September 2026
22. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 87.26
This was proposed, seconded and Resolved.
7.55pm: Cllr Carey, Cllr Tyrrell and one parishioner left the meeting.
23. To Discus Staffing And Administration 88.26
Resolve on quote to repaint slide
The Council Resolved to accept a quote from Steel Creations to repaint the slide in the park.
There being no more business the meeting closed at 8.10 pm.