4th March
Minutes Of The Lutton Parish Council Meeting Held At Lutton Village Hall On 4th March 2019
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr E Atkinson, Cllr J Atkinson, Cllr E Saxton, Cllr J Wilkinson, Cllr F Butler, County Cllr P Coupland and Mrs C Matthews (Parish Clerk).
Public Forum
Items raised by public members:
None.
1. Apologies For Absence (with reasons) 21.19
The Council Resolved to accept apologies from District Cllrs J Tyrrel & L Eldridge.
Cllr J Reeve did not attend.
2. Declarations Of Interest 22.19
None.
3. Signing Of The Minutes 23.19
Notes from the meetings on 14th January 2019 were taken as read and the council Resolved to accept them as minutes.
4. Financial Matters 24.19
Items for payment under Sec 137
None.
Accounts for payment
14/01/19, Lutton PCC, Clock winding, 101656, £ 260.00
28/01/19, C Matthews, Wages January, s/o, £ 555.15
28/02/19, C Matthews, Wages February, s/o, £ 555.15
04/03/19, SHIDB, Drainage rates, 101657, £ 105.35
04/03/19, Anglian Water, Cemetery water, 101658, £ 12.10
04/03/19, C Matthews, Expenses February & March , 101659, £ 70.44
The council Resolved to make the above payments as put before them.
Money in
07/02/19, M J Coates , Additional inscription (non-resident), 100393, £ 100.00
13/02/19, Garden Allotment Holder, Final rent payment, 100394, £ 10.00
21/02/19, SHDC – District Cllr Budgets, Reimbursement for War Memorial Cleaning & Repair, Direct, £ 900.00
Resolve to update Clerk standing order from April 2019.
The Council Resolved to update the Clerk standing order, to be in-line with scales released from LALC.
5. Chairman’s Remarks 25.19
The Chairman met with Western Power to assess the power into the Pavilion, and discuss it being removed . awaiting quote. Cemetery is tidy, some ivy needs removing from an old memorial.
6. Police Matters 26.19
None.
7. Clerks Report 27.19
All correspondence from the previous meeting has been dealt with and reply’s sent where needed.
8. Receive Reports From District And County Councillors 28.19
County Cllr Coupland advised Council Tax will be increasing by £3-5 depending on Band.
LCC are setting up a fund to loan money to Parish Councils, with interest, and with an amount of match funding provided by the applying Council.
9. Correspondence 29.19
Barclays – Bank statement
SHDC – Electorate monthly update
ICO – Newsletter (Circulated)
SHDC – Community Newsletters (Circulated)
Bowsers Solicitors – Land transfer documents
LCC – Peele Community College retrospective planning application for mobile classroom (Circulated)
LCC Highways – road closures (Circulated)
LCC Minerals & Waste – notification of consultation
Internal Auditor – confirmation of appointment
Woodland Trust – confirmation of hedge application
SHDC – confirmation of Road Sweep request
LALC – Update VAT on invoices
Campaign to Protect Rural England – Best Kept Village Competition
Garden Allotment holder – Plot cleared
SHDC – Community Right to Bid (Circulated)
LCC – Reporting Highways Issues (Circulated)
LCC – Traffic Regulation Orders (Circulated)
SHDC – BACS Remittance (War Memorial reimbursement)
Royal Mail – changes to charges
10. Planning Matters 30.19
Update on previously discussed applications:
H12-1049-18 Mrs Mountain, Residential development- erection of dwelling, 5 Puddingpoke Lane, Lutton. SHDC decision: refusal
Applications :
H06-1197-18 Ms Hazell, Proposed livestock building (amended information: change of roof material), Dockings Holt – Date for comments has passed.
11. To Discuss Cemetery Matters 31.19
Discuss Hedge & Ground Maintenance
Awaiting quotes for flail mowing hedge, which needs to be completed in the next few weeks before birds nest.
Resolve on Memorial application x2 – R King – Hubbard & Ball
The Council Resolved to approve these memorial applications.
12. Highways & Footways 32.19
Update on outstanding matters:
Flytipping on Church Lane & Colleys Gate reported (ref SHC792411)
Standing Water at Marriots Gate & Puddingpoke Lane reported (ref SHC792406) – Repair scheduled.
To report any new matters:
Advised Cllr Coupland of hedging encroaching onto Lutton Bank from Lutton Gowts drain to Lowgate . Cllr Coupland to chase Highways.
13. Allotments 33.19
Garden Plot 1A has now been cleared and vacated.
14. Play/Open Areas 34.19
Postcard Questionnaire Update
The Clerk has been relaying the questionnaire between Abbey Print and Royal Mail for approval before printing. Awaiting final approval for barcode measurements.
15. Update On Parish Clock 35.19
The Council has received a quote from a Clock Restoration Company in Algakirk (Boston), which advised the clock face and hands will needs repairing to complete the full repair. Clerk to confirm and acquire quotes for clock painting from alternative companies if required.
16. Pavilion 36.16
Discuss quotes for demolition
The Council has received one quote. Clerk to chase remaining quotes.
The Council has checked the Land Conveyance to confirm there is no requirement for the Pavilion to remain on site.
17. Review The Following Risk Assessments 37.19
Allotments
Cemetery
Play area & Field
War memorial
The Council Resolved to review the risk assessments, with the discussed alterations to wording.
18. Items For Future Agendas 38.19
Discuss the intended use of the land currently being donated, Richard Busby Way.
19. Date Of Next Meeting 39.19
15th April 2019 7pm
20. To Resolve on whether the council should move into closed session for discussion of the following agenda items, on the grounds of confidentiality. 40.19
n/a
21. To Discus Staffing And Administration 41.19
None.
There being no more business the meeting closed at 7.55 pm.