15th July
Minutes Of The Lutton Parish Council Meeting Held At Lutton Village Hall on 15th July 2019
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr E Saxton, Cllr J Wilkinson, Cllr K Jordaan, Cllr A Ludlam, District Cllr J Tyrell, 1 public member and Mrs C Matthews (Parish Clerk).
Public Forum
Items raised by public members:
Flail mowing in park is big improvement and much appreciated.
1. Apologies For Absence (with reasons) 117.19
The Council resolved to accept apologies from Cllr E Woodhouse.
2. Declarations Of Interest 118.19
None.
3. Signing Of The Minutes 119.19
Notes from the meetings on 17th June 2019 were taken as read and the council resolved to accept them as minutes.
4. To Receive Declarations Of Acceptance From Co-Opted Councillor 120.19
Deferred to next meeting.
5. Financial Matters 121.19
Items for payment under Sec 137
None.
Accounts for payment
28/06/19, C Matthews, Wages June, s/o, £ 583.44
15/07/19, KG Contractors, Remove Pavilion water supply, 101676, £ 380.00 net, £ 76.00 vat, £ 456.00 gross
15/07/19, J Chadwick , Ground Maintenance, 101677, £ 889.92
15/07/19, C Matthews, Expenses July & August, 101678,
The council resolved to make the above payments as put before them.
Money in:
17.05.19, Allotment Holder, Allotment rent, BACS, 742.50
21.06.19, HMRC, VAT reclaim, Direct, £ 686.06
Complete form to update bank mandate (deletion and addition)
The form was completed to remove former Cllr Reeve and add Cllr K Jordaan.
Resolve to accept Bank Reconciliation (first quarter)
Cllr J Wilkinson checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council RESOLVED to accept it.
Discuss Budget Report (first quarter)
This was discussed briefly; the Council is slightly under budget.
6. Chairman’s Remarks 122.19
The Chairman has met with the Head teacher of Lutton St Nicholas primary school, who is keen to increase community engagement. The Chairman thanked those who helped distribute the Park questionnaires at the weekend. They will meet again in September.
The Chairman has spent many hours in the Park clearing up the area behind the flail mower, which removed the deep bramble at the rear boundary. There is still some waste to be collected.
The Chairman was requested to help with a parking issue. Lincolnshire County Council have advised for Parking issues to be dealt with by calling 101.
7. Police Matters 123.19
Clerk has written to Gareth Boxhall to highlight lack of communications issue, particularly that PCSO’s are no longer attending parish meetings. The last email update for incidents in the parish from the PCSO ws May 2018.
The Chairman contacted John Hayes regarding the increase in crime following Travellers setting up temporarily in the neighbouring parish.
8. Clerks Report 124.19
All correspondence from the previous meeting has been dealt with and reply’s sent where needed. Additional planning application and update - added under item 10.
Additional correspondence - added under item 9 : Parishioner letter regarding changes to the park and playing field.
9. Receive Reports From District And County Councillors 125.19
District Cllr Tyrell and the Chairman advised the first Green Waste Collection was extremely successful, with large numbers in attendance. The session had to be cut short as the lorry was full. Both District Cllrs will continue to attend to assist, and are happy for volunteers to also attend to help.
10. Correspondence 126.19
Barclays – Bank statement
SHDC – Electorate monthly update
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletter (Circulated)
Western Power – confirmation of supply removal
Countryside Access – Update letter
SBA/ PFK Littlejohn – AGAR Logged Confirmation
Highways – Road Closures (Circulated)
Smith of Derby – Confirmation of annual service cancellation
Barclays – Confirmation of Mandate Change
11. Planning Matters 127.19
Update on previously discussed applications:
H12-0411-19 Mr D Hagen Tyre Servicces, Use of former domestic shed for storage of typres in relation to ‘Tyre Services Business’ – retrospective. SHDC decision: Approved
Applications : (All applications circulated on receipt)
H12-0664-19 Mr D Owen, To request that a temporary planning consent be upgraded to a full, permanent planning consent for the siting of two display static caravans, Silverhill Caravan Park, Lutton Gowts.
The Council to comment it is felt they should not be occupied at any time.
12. To Discuss Cemetery Matters 128.19
Discuss Hedge & Ground Maintenance
Clerk to get quotes for removal of conifers along east boundary of cemetery.
13. Highways & Footways 129.19
Update on outstanding matters:
Public Footpath Colleys Gate – Lutton Bank – Countryside Access have advised this has been cut, approximately in May. Cllr Jordaan has advised the grass is now very long and one stretch is very narrow due to neighbouring hedge. Clerk to report this to Countryside Access.
To report any new matters:
None.
14. Allotments 130.19
The Clerk has been advised the vacant garden allotment is very weedy. à Clerk discussed with Mr Reeve who is happy to spray it off.
15. Play/Open Areas 131.19
Postcard Questionnaire Update
The Clerk is still receiving some postcards in the post. All information to be collated for September meeting.
Discuss updated schedule of ground maintenance
The Clerk has met with three people. awaiting quotes.
16. Update On Painting Face Of Parish Clock 132.19
The PCC are completing the faculty for the works.
17. Pavilion 133.19
Discuss quotes for demolition
The Clerk is chasing additional quotes.
Update on the removal of services
The water supply has been removed.
18. Discuss Garden Waste Collections 134.19
Clerk has contacted Richard Knock at SHDC for advice on moving bins, positioning and replacements. Clerk to chase.
19. Review The Following Policies & Risk Assessment 135.19
Freedom of Information
Lone Working
Personnel Panel Terms of Reference
Publication Scheme
Master Risk Assessment
These was discussed. The Council resolved mark as reviewed for another year, with agreed revisions.
20. Items For Future Agendas 136.19
None
21. Date Of Next Meeting 137.19
Monday 2nd September 2019
22. To Resolve on whether the council should move into closed session for discussion of the following agenda items, on the grounds of confidentiality. 138.19
n/a
23. To Discus Staffing And Administration 139.19
None.
There being no more business the meeting closed at 7.55 pm.