17th June
Minutes Of The Lutton Parish Council Meeting Held At Lutton Village Hall On 17th June 2019
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr E Saxton, Cllr J Wilkinson, Cllr E Woodhouse, Cllr K Jordaan, Cllr A Ludlam, District Cllr J Tyrell, 2 public members and Mrs C Matthews (Parish Clerk).
Public Forum
Items raised by public members:
None.
1. Apologies For Absence (with reasons) 95.19
None.
2. Declarations Of Interest 96.19
None.
3. Signing Of The Minutes 97.19
Notes from the meetings on 13th May 2019 were taken as read and the council Resolved to accept them as minutes.
4. Financial Matters 98.19
Items for payment under Sec 137
None
Accounts for payment
13/05/19, Lalc, Training Scheme Vat , 101670, £ 0, £ 23.00, £ 23.00
20/05/19, Clockwise Restorations, Clock Repair, 101671, £ 350.00
21/05/19, Western Power, Pavilion Electricity Supply Removal, 101672, £ 437.16 Net, £ 87.43 Vat, £ 524.59 Gross
28/05/19, C Matthews, Wages May, S/O, £ 583.44
17/06/10, Anglian Water, Cemetery Water, 101673, £ 11.69
17/06/19, J Chadwick, Ground Maintenance, 101674, £ 967.17
17/06/19, C Matthews, Expenses June , 101675, £ 52.33
The council resolved to make the above payments as put before them.
Money in
04/06/19, Allotment Holder, Allotment rent, 100301, £ 650.25
04/06/19, M J Coates, New memorial , 100302, £ 75.00
10/06/19, Public Member, 2x cemetery reservation w/ EROB (non resident), 100303, £ 400.00
Resolve to update bank mandate (deletion and addition)
The Council resolved to remove former Councillor Edward Atkinson from the mandate, the Chairman and Cllr J Wilkinson signed the mandate form.
It was proposed, seconded and resolved for Cllr K Jordaan to be added to the mandate à Clerk to request mandate alteration form from Barclays.
5. Chairman’s Remarks 99.19
The Chairman thanked those who helped distribute the Park questionnaires at the weekend.
The Chairman met a Highways Officer for a parish assessment. This was a very productive meeting, and several issues were recorded. The main issue being flooding/standing water due to lack of, or blocked, drains
Highways to add additional drain near the war memorial. The Council has permission to raise ground level at the benches, to make level with grass verge.
Highways will clear blocked drains.
The encroaching hedges on Lutton Bank were also discussed.
Highways to investigate ownership of trees long Lutton Bank, and cut those which fall in their remit.
It is expected that these projects will take time to resolve, but Highways are willing to work on these issues.
6. Police Matters 100.19
None. Clerk to write to Gareth Boxhall to highlight lack of communications issue, now that PCSO’s are not attending parish meetings.
7. Clerks Report 101.19
All correspondence from the previous meeting has been dealt with and reply’s sent where needed. Additional planning application, added under item 10.
Additional correspondence, added under item 9 : LCC Consultation on Local List for the Validation of Planning Applications.
The VAT Reclaim for 2018-19 has been submitted, total £686.06
The Annual Return for 2018-19 has been submitted.
8. Receive Reports From District And County Councillors 102.19
District Cllr Tyrell advised he is also raising the issue with Lincs Police regarding lack of communication.
The District Councillor clinic dates to be held at Market House, Long Sutton, will be distributed on the reverse of the Garden Waste Collections poster. Both DC Tyrell and DC Wilkinson will be in attendance to discuss any issues with Parishioners.
9. Correspondence 103.19
Barclays – Bank statement
SHDC – Electorate monthly update
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
LALC – AGM booking information
Western Power – confirmation of supply removal
Lincs Police – Safety posters
Countryside Access – Priority Response letter
LALC – LALC News (Circulated)
LCC - Consultation on Local List for the Validation of Planning Applications
10. Planning Matters 104.19
Update on previously discussed applications: H12-031-19 Mr S Portass, Proposed garage & store, Gedney Rd. SHDC decision: Approved
H12-0374-19 Mr & Mrs Spoor, Extension and alteration, Caris Brooke, Long Sutton. SHDC decision: Approved
Applications : (All applications circulated on receipt)
H12-0575-19, OG Chapman, Proposed storage building for potatoes, Garnsgate Hall Farm, Lutton Garnsgate. (comments by 1st July) The Council Resolved to make no comment on this application.
11. To Discuss Cemetery Matters 105.19
Discuss Hedge & Ground Maintenance
The hedge is now growing very well.
A tree fell in the recent bad weather and has now been cleared. It did not cause any damage to memorials.
Clerk to get quotes for removal of conifers along east boundary of cemetery.
12. Highways & Footways 106.19
Update on outstanding matters:
Public Footpath Colleys Gate – Lutton Bank – Highways have added this to the maintenance list and advised the grass will be cut.
To report any new matters:
None.
13. Allotments 107.19
All allotment rents for the half year to April 2019 have now been collected.
14. Play/Open Areas 108.19
Postcard Questionnaire Update
The postcards have been delivered. The clerk has received two emails from residents keen to be involved in the project. The Council discussed waiting to receive replies from parishioners and hopes to start a working party in September.
Discuss updated schedule of ground maintenance
The Council discussed the updated maintenance list. Some alterations were made. à Clerk to put out for tender for 2020 season.
15. Parish Clock 109.19
Update on repair of clock face
The clock has now been repaired and is working well.
Resolve on updated quote from Cedar Steeplejacks for clock face painting.
The Clerk has received an updated quote from Cedar Steeplejacks. The Council resolved to accept this quote for the clock face to be painted. Lincoln Diocese have advised a full faculty will be required and the PCC should submit this. The Clerk has passed on the relevant information to Lutton PCC.
Resolve on annual service agreement
The Council resolved to accept a quote from Clockwise Restorations for the future service agreement of the Parish Clock. The price is lower than competitors and the company is local.
Update on ownership of clock
The Clerk has confirmed the clock is not owned by the Parish Council, however, they have a power to pay for its upkeep.
16. Pavilion 110.19
Discuss quotes for demolition
The Clerk is chasing additional quotes.
Update on the removal of services
The electricity supply has been removed. The water supply is due to be removed and a tap on the edge of the field to supply water will be installed. Awaiting completion date.
17. Discuss Garden Waste Collections 111.19
The Chairman reported that he and District Cllr Tyrell will be using their District budgets to fund Garden Waste Collections. A waste lorry will visit Lutton, Long Sutton and Tydd on the below dates, and the Cllrs will be in attendance to assist. Parishioners are able to attend any of the locations. The waste should be brought in open bags, as it will be tipped into the container.
6th July – Spring Gardens, Long Sutton
27th July – Village Green, Lowgate, Lutton
24th August – Playing Field Car Park, Tydd
28th September – Spring Gardens, Long Sutton
26th October – Village Green, Lowgate, Lutton.
18. Review The Following Policies 112.19
Communications
Complaints
Data Protection
Equal Opportunities
Grant awarding
Media
These were discussed, the Council made no changes and resolved mark as reviewed for another year.
19. Items For Future Agendas 113.19
Bins (Dog waste)
20. Date Of Next Meeting 114.19
Due to other commitments, the Council resolved to change the date of the next meeting.
Monday 15th July 2019 at 7pm (Previously scheduled for 29th July)
21. To Resolve on whether the council should move into closed session for discussion of the following agenda items, on the grounds of confidentiality. 115.19
This was proposed, seconded and Resolved .
8.05pm District Cllr Tyrell & 2 public members left the meeting.
22. To Discus Staffing And Administration 116.19
Resolve on clerk additional employment
The Council resolved to give approval for the Clerks additional part time employment.
There being no more business the meeting closed at 8.10 pm.