30th November
Minutes of the Lutton Parish Council meeting held electronically on 30th November 2020
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr J Wilkinson, Cllr K Jordaan, Cllr A Ludlam, Cllr E Woodhouse, Cllr E Saxton, Cllr R Phillips, one public member and Mrs C Matthews (Parish Clerk).
Public Forum, Items raised by public:
New war memorial – location of memorial was discussed.
1. Apologies for absence with reasons, 75.20
None.
2. Declarations of interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 76.20
Cllr E Saxton is now a member of Lutton PCC.
3. Signing of the minutes 77.20
Notes from the meetings on 19th October 2020 were taken as read and the council resolved to accept them as minutes. Paper copy to be delivered to Chairman for signing.
4. Financial matters 78.20
Items for payment under Sec 137
16/11/20, Royal British Legion Poppy Appeal, Memorial Wreath, 101739, £ 17.00
Accounts for payment
12/10/20, South Holland Parish Voluntary Car SchemeHolGH, Annual contribution, 101734, £ 372.65
03/11/20, PKF Littlejohn, External Audit, 101735, Net £ 200.00, VAT £ 40.00, Gross £ 240.00
03/11/20, N J Pacey Landscaping Ltd, Ground maintenance 08/12, 101736, Net £ 1,110.75, VAT £ 222.15, Gross £ 1332.90
03/11/20, LALC, Zoom subscription, 101737, Net £ 50.00, VAT £ 10.00, Gross £ 60.00
03/11/20, C Matthews , Reimburse Printer Toner, 101738, Net £ 45.63, VAT £ 9.13, Gross £ 54.76
16/11/20, C Matthews, Expenses October & November, 101740, £ 58.94
The council resolved to make the above payments as put before them.
Money in:
14/10/20, Allotment Holder, Allotment rent, BACS, £ 240.00
28/10/20, Allotment Holder, Allotment rent, 100326, £ 48.00
28/10/20, Allotment Holder, Allotment rent, 100327, £ 24.00
Discuss draft budget for 2021/22 and resolve on precept
The budget was discussed. The Council resolved on a precept of £20,000.00.
Resolve on whether to have online banking
The Council resolved to apply for online banking, with two step authorisation process for payments.
5. Chairman’s remarks 79.20
The Chairman thanked the Councillors and Clerk for their efforts throughout the year.
The Chairman has received lots of positive comments on the parish Christmas tree.
Countryfile have a ‘Plant a Tree’ campaign for every child starting school in 2021. The Chairman suggested working alongside the school and adding these trees to the planned park woodland area.
6. Police matters 80.20
None.
7. Clerk’s report 81.20
All correspondence from the previous meeting has been dealt with and reply’s sent where needed.
The updated Farm Business Tenancies have been received.
The Clerk is currently working on moving all information over from the old website to the new one. The new website will go live at the end of December. The current website is inaccessible so they Clerk is unable to update it.
8. Receive reports from district and county councillors 82.20
It was briefly discussed that Lincolnshire is now in Tier 3 of restrictions, due to hospital’s nearing full capacity.
9. Correspondence 83.20
Barclays – Bank statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
LALC – News edition (Circulated)
PKF Littlejohn – AGAR External Audit
LCC – School Admissions Polciy Consultation 2 (Circulated)
SHDC – Covid update (Circulated)
SHDC – Precept 2021/22
LALC – Covid in Lincolnshire (Circulated)
10. Planning matters 84.20
Update on previously discussed applications:
H12-0798-20 Mr & Mrs Taylor, Erection of timber pre-fabricated single storey annexe for ancillary use to main dwelling, 67 Limewalk. SHDC decision : Approved
H12-0799-20 Mr & Mrs Taylor, Use of land for siting mobile home ancillary to main dwelling, 67 Limewalk . SHDC decision : Approved
H12-0767-20 Mr & Mrs Woodhouse, single storey extension to dwelling, 23 Lowgate Lutton. SHDC decision : Approved
Applications:
H12-0961-20 Mr H Wright, extension and alterations, 2 The Rookery, Lutton (comments by 19.11.20)
The Council resolved to make no comment on this application.
11. Cemetery matters 85.20
None.
12. Highways & footways 86.20
Update on outstanding matters
Bridge on walkway between Barholme Ave & Richard Busby Way – Highways are not going to do repair : request environmental team attend.
To report any new matters
None.
13. Allotments 87.20
Puddingpoke Allotments have now been cleared.
14. Play/open areas 88.20
Discuss Tree Survey and resolve on any action required
The Council discussed the report, which listed 9 trees requiring work or felling within the next 6-24 months. One tree requiring felling will also need additional works to remove the stump. The Council resolved to request all works are completed.
15. Civic society memorial application 89.20
Discuss location of memorial
The Council has received an image to show the memorial in place and its size. The Council resolved to approve of the memorial in this location. The Council resolved to pay the planning application costs, as the landowner. All other costs are to be met by the Society. Clerk to submit planning application.
16. Resolve on parish Christmas tree 90.20
The Council resolved to have a parish Christmas tree to be placed on the Richard Busby Way village green. The Chairman has purchased a tree from District budget. The Council resolved to purchase the battery powered lights which will work on a timer.
17. Update on waste bin issues 91.20
Ongoing. Clerk to chase.
18. Resolve on future meeting dates 92.20
The Council resolved on the following meeting dates (meeting electronically until further notice) :
25th January
15th March
17th May
12th July
20th September
15th November
19. Items for future agendas 93.20
Painting of cemetery and church gates
Painting of village sign
20. Date of next meeting 94.20
Electronically - 25th January 2021
21. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 95.20
n/a
22. To discuss staffing and administration 96.20
None.
There being no more business the meeting closed at 7.40 pm.