27th September
Lutton Parish Council Meeting
To be held in Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 27th September 2021 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies for absence with reasons
2. Declarations of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes – Notes from the meeting on 12th July 2021.
4. Financial matters
Items for payment under Sec 137
01/09/21, Lutton PCC, Flower Festival Grant, BACS, £ 150.00
Accounts for payment
28/07/21, C Matthews, Wages July, s/o, £ 611.52
11/08/21, N J Pacey Landscaping Ltd, Ground Maintenance June, BACS, NET £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
11/08/21, LALC, Zoom subscription, BACS, Net £ 99.92, VAT £ 19.98, Gross £ 119.90
11/08/21, N J Pacey Landscaping Ltd, Ground Maintenance July, BACS, NET £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
11/08/21, C Matthews, Expenses July, BACS, £ 52.97
28/08/21, C Matthews, Wages August, s/o, £ 611.52
01/09/21, RoSPA Play Safety Ltd, Annual Inspection, BACS, Net £ 93.00, VAT £ 18.60, Gross £ 111.60
01/09/21, N J Pacey Landscaping Ltd, Ground Maintenance & Pest Control August, BACS, Net £ 1,210.75, VAT £ 242.15, Gross £ 1,452.90
01/09/21, C Matthews , Expenses August, BACS, £ 40.29
01/09/21, PFK Littlejohn LLP, External Audit, BACS, Net £ 200.00, Vat £ 40.00, Gross £ 240.00
01/09/21, Anglian Water , Cemetery Water, BACS, £ 12.04
Money in
11/08/21, Morriss & Haynes , Burial, 000001, £ 170.00
11/08/21, Morriss & Haynes, Ashes burial, 000002, £ 100.00
Update on online banking.
5. Chairman’s remarks
6. Police matters
7. Clerk’s report
8. Receive reports from District and County councillors
9. Correspondence
Barclays – Bank statements
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
LALC – News editions (Circulated)
Lincs Police – Consultation on the Police & Crime Plan (Circulated)
Lutton Village Hall Committee – Update on Hall & Grant request (Circulated)
Highways – Road Closures (Circulated)
Parishioner – Temporary US Memorial
LPP – Flower festival grant request (Circulated)
PKF Littlejohn – Audit Conclusion
RoSPA – Play area inspection report (Circulated)
NALC – Annual Report 2020-2021 (Circulated)
SHDC – Fly tipping of garden waste (Circulated)
10. Planning matters
Update on previously discussed applications
H12-0592-21 Mr & Mrs G Berry, Dormer extension and alterations, 36 Lowgate Lutton. SHDC decision : Approved
H12-0562-21, Mr E Harris, Details of noise insulation measures and mechanical ventilations (Conditions 5 & 6 of H12-0580-20). SHDC decision : Approved
H12-0695-21 Mr & Mrs Taylor, Porch extension, 4 Richard Busby Way, Lutton à SHDC decision : Approved
H12-0776-21, S Anderson & J Dewsberry, Change use of barn to residential (re-submission of H12-0666-20), Lutton Garnsgate. SHDC decision : Approved
H12-0814-21, Mr A Nell, Works to Lutton Tree Preservation Order No 5 2002, 41 Lime Walk .SHDC decision : Approved
Applications: None
11. Cemetery matters
2. Highways & footways
Update on outstanding matters
Drainage works at Church and Village Green
Garden waste fly tipping
To report any new matters
13. Allotments
14. Play/open areas
Discuss Park project updates.
Update following meeting with Ground Maintenance Team
Discuss RoSPA Annual Inspection Report
15. Civic society memorial application
Update on Memorial works
16. Update on waste bin
17. Resolve on insurance renewal policy
18. Resolve to adopt updated sickness & absence policy
19. Review the below policies and risk assessments:
Data Protection Policy
GDPR Data Protection 2018
GDPR Subject Access Request Procedure
GDPR Data Breach Policy
GDPR Retentions Policy
GDPR Privacy Notices
Disciplinary & Grievance Policy
Expenses Policy
20. Items for future agendas
21. Date of next meeting : 15th November 2021
22. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
23. To discuss staffing and administration
Distribution: Cllr D Wilkinson, Cllr E Saxton, Cllr J Wilkinson, Cllr E Woodhouse, Cllr A Ludlam & Cllr K Jordaan. District Cllr A Tenant, District Cllr D Wilkinson, District Cllr J Tyrrell, County Cllr Coupland, Lincolnshire Police & Local Press