14th January
Minutes Of The Lutton Parish Council Meeting Held At Lutton Village Hall on 14th January 2019.
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr E Atkinson, Cllr J Atkinson, Cllr E Saxton, Cllr J Wilkinson, Cllr F Butler, District Cllr L Eldridge, 1 public member and Mrs C Matthews (Parish Clerk).
Public Forum
Items raised by public members:
Standing Water outside the school and properties at Puddingpoke Lane à Clerk to report again to Highways.
Defibrillator has been used, and stores replenished.
1. Apologies For Absence (with reasons) 1.19
The Council Resolved to accept apologies from District Cllrs J Tyrrell.
Cllr J Reeve did not attend.
2. Declarations Of Interest 2.9
None.
3. Signing Of The Minutes 3.19
Notes from the meetings on 26th November 2018 were taken as read and the council Resolved to accept them as minutes.
4. Financial Matters 4.19
Items for payment under Sec 137
None.
Accounts for payment
28/11/18, C Matthews, Wages November, s/o, £ 555.15
11/12/18, Royal Mail, Response Plus Licence, 101651, £ 95.00, £ 19.00, £ 114.00
28/11/18, C Matthews, Wages December, s/o, £ 555.15
14/01/19, Lutton Village Hall Committee, Room Hire 2018, 101652, £ 103.50
14/01/19, LALC, Training refreshments, 101653, £ 20.00
14/01/19, J Chadwick , Pest Control & remove floodlights, 101654, £ 505.00
14/01/19, C Matthews, Expenses January , 101655, £ 30.41
The council Resolved to make the above payments as put before them.
Money in
26/11/18, Allotment Holder, Allotment Rent, 100391, £ 8.00
20/12/18, Lincs Co-op Funeral Services, Burial Whitmore & Reservation , 100392, £ 270.00
Resolve to accept Bank Reconciliation (3rd quarter)
Cllr J Atkinson checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council Resolved to accept it.
Discuss Budget Report (3rd quarter)
This was discussed briefly.
Resolve on precept for 2019-20
The Council Resolved to keep the precept at £19,000.00.
5. Chairman’s Remarks 5.19
It has been a quiet Christmas period.
The parishioner who regularly collects rubbish is continuing to do so. The Council would like to thank him for his efforts.
Fly tipping on Colleys Gate & Church Lane. Clerk to report.
6. Police Matters 6.19
None.
7. Clerks Report 7.19
All correspondence from the previous meeting has been dealt with and reply’s sent where needed.
Additional correspondence :
Smith of Derby – report of repair required and quote. Clerk to write for clarification.
Bowsers – The process is now moving forward for the land donation at Richard Busby Way following staff illness at Bowsers. Clerk awaiting documents to be signed.
8. Receive Reports From District And County Councillors 8.19
Following recent amendments to the Parking Order for SHDC, District Cllr Eldridge advised there is no current intention to apply parking charges in Long Sutton. The Order has been amended to allow card payments at the pay stations currently in place in Spalding and Holbeach.
9. Correspondence 9.19
Barclays – Bank statement
SHDC – Electorate monthly update
ICO – Newsletter (Circulated)
SHDC – Community Newsletters (Circulated)
Bowsers Solicitors – Confirmation of agreement, Land at Richard Busby Way
University Academy Holbeach - Extension works proposal
LALC – Pay scales 2019-20
LALC – Newsletter (Circulated)
SHDC – Precept Forms
Tulip Events – Speed watch Training
LALC – training schedule for 2019 (Circulated)
10. Planning Matters
Update on previously discussed applications:
H12-1066-18 IMN Properties Ltd, Details of external materials, doors and windows (conditions 2,3 &4 of H12-0543-18) The Cottage, 18 School Lane, Lutton . SHDC decision: approved
H12-1073-18 Mr Robinson & Ms Carnell, Demolition of single storey garage and rear conservatory and erection of two storey side extension and alterations, The Old Cottage, Lutton Gowts . SHDC decision: approved
H12-0965-18 Mr & Mrs Fowkes- Grange, Use of domestic dwelling to keep more than 6 dogs, 3 Barholme Ave, Lutton. SHDC decision: approved
Applications :
H06-1197-18 Ms E Hazell, Proposed livestock building, Winford, Dockings Holt, Lutton (date for comments has passed)
H12-1049-18 Mrs Mountain, Residential development- erection of dwelling, 5 Puddingpoke Lane, Lutton (date for comments has passed)
11. To Discuss Cemetery Matters 11.19
Discuss Hedge & Ground Maintenance
Awaiting quotes for flail mowing hedge.
Resolve on Memorial application – M J Coates – Iddenden
The Council Resolved to approve of the additional inscription application.
12. Highways & Footways 12.19
Update on outstanding matters: None
To report any new matters:
Standing water at Puddingpoke.
Fly Tipping
Clerk to enquire if Highways will meet with Council to review the Parish as a whole.
13. Allotments 13.19
The Clerk has received notice to terminate the agreement from garden allotment 2A. Clerk has requested the plot is left cleared by the end of the 2 months notice, concluding at the beginning of March.
14. Play/Open Areas 14.19
Review Postcard Questionnaire for park updates
The Council discussed the wording and some changes to make. Once final proof has bene received Clerk to forward to Royal Mail for their approval, to progress with freepost licence.
15. Resolve On Whether To Join The LCC Parish Agreement Highway Verge Cutting Scheme 2019/20 15.19
The Council Resolved not to join to scheme due to the funding not being sufficient to cover the costs of the Council maintaining the verges.
16. Discuss The Future Of The Pavilion 16.16
Following some discussion, the Council resolved to acquire quotes to demolish the Pavilion (Voted 5:1), with the view to clear the area as part of the new park and playing field project.
17. Items For Future Agendas 17.17
None.
18. Date Of Next Meeting 18.19
4th March 2019
6pm Annual Parish Meeting
7pm Parish Council Meeting
19. To Resolve on whether the council should move into closed session for discussion of the following agenda items, on the grounds of confidentiality. 19.19
This was proposed, seconded and Resolved.
8.20pm District Cllr L Eldridge and one public member left the meeting.
20. To Discus Staffing And Administration 2019
Receive Personnel Panel report for Clerk appraisal
8.20pm The Clerk left the room.
8.25pm The Clerk re-entered the room.
Following a discussion, the Council Resolved to accept the report from the Personnel panel as no issues have been raised.
There being no more business the meeting closed at 8.30 pm.