19th October
Lutton Parish Council Meeting
To be held electronically.
You are hereby requested to attend a meeting of the above Council on 19th October 2020 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies for absence with reasons
2. Declarations of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes– Notes from the meeting on 13th July 2020
4. Resolve on holding meeting electronically via Zoom
5. Resolve on purchasing full Zoom package
6. Financial Matters
Items for payment under Sec 137
None
Accounts for payment
16/03/20, LALC, Annual Membership, 101707, £ 351.94
28/03/20, C Matthews, Wages March, s/o, £ 583.44
31/03/20, G & A Grove, Flail mowing Cemetery Hedges, 101708, £ 247.50 NET, £ 49.50 VAT, £ 297.00 GROSS
31/03/20, G & A Grove, Flail mowing Hedges, 101709, £ 180.00 NET, £ 36.00 VAT, £ 216.00 GROSS
31/03/20, N J Pacey Landscaping, Ground Maintenance 1/12, 101710, £ 1,110.75 NET, £ 222.15 VAT, £ 1,332.90 GROSS
06/04/20, SHIDB, Drainage rates, 101711, £ 74.35
28/04/20, C Matthews, Wages April, s/o, £ 595.40
30/04/20, N J Pacey Landscaping, Ground Maintenance 2/12 Pest Control & additional cultivation in park, 101712, £ 1,690.75 NET, £ 338.15 VAT, £ 2,028.90 GROSS
01/05/20, C Matthews, Expenses April & May, 101713, £ 69.22
14/05/20, AM Grab Services, Garden Waste Collections, 101714, £ 770.00
14/05/20, Anglian Water, Cemetery Water, 101715, £ 3.68
28/05/20, C Matthews, Wages May, s/o, £ 595.40
29/05/20, ICCM, Annual Membership, 101716, £ 95.00
29/05/20, N J Pacey Landscaping Ltd, Ground Maintenance 3/12 & cemetery Yew pruninG, 101717, £ 1,200.75 NET, £ 240.15 VAT, £ 1,440.90 GROSS
28/06/20, C Matthews, Wages June, s/o, £ 595.40
30/06/20, N J Pacey Landscaping, Ground Maintenance 4/12, Tree works, Tree Survey, 101718, £ 1,485.75 NET, £ 297.15 VAT, £ 1,782.90 GROSS
30/06/20, Anglian Water, Cemetery Water, 101719, £ 8.08
28/07/20, C Matthews, Wages July, s/o, £ 595.40
28/07/20, Internal Auditor, Internal Audit, 101720, £ 60.00
01/08/20, N J Pacey Landscaping Ltd, Ground Maintenance 5/12, 101721, £1,110.75 NET, £ 222.15 VAT, £ 1,332.90 GROSS
01/08/20, HMRC, Clerk Tax, 101722, £ 9.00
01/08/20, C Matthews, Expenses June & July, 100723, £ 51.82
28/08/20, C Matthews, Wages August, s/o, £ 595.40
02/09/20, Anglian Water, Cemetery Water, 101724, £ 13.36
02/09/20, N J Pacey Landscaping Ltd, Ground Maintenance 6/12, 101725, £ 1,110.75NET , £ 222.15 VAT, £1,332.90 GROSS
21/09/20, RoSPA, Annual Playground Inspection, 101726, £ 93.00 NET, £ 18.60 VAT, £ 111.60 GROSS
21/09/20, Came & Co, Insurance, 101727, £ 718.99
21/09/20, N J Pacey Landscaping Ltd, Cemetery hedge height reduction, 101728, £ 1,400.00 NET, £ 280.00 VAT, £ 1,680.00 GROSS
28/09/20, C Matthews, Wages September, s/o, £ 595.40
01/10/20, Wayne Francis, Parish Clock Service, 101729, £ 160.00
01/10/20, N J Pacey Landscaping Ltd, Ground Maintenance 7/12, 101730, £ 1,110.75 NET, £ 222.15 VAT, £1,332.90 GROSS
01/10/20, HMRC, Clerk Tax, 101731, £ 23.80
01/10/20, C Matthews, Expenses August & September, 101732, £ 37.02
12/10/20, Information Commissioners Office, Annual membership, 101733, £ 40.00
Money in
20/03/20, Lincs Co-op Funeral Services, Burial , 100314, £ 170.00
06/04/20, R King Memorials, New Memorial, 100315, £ 75.00
27/04/20, SHDC, Precept, BACS, £ 24,000.00
01/05/20, Allotment Holder, Allotment Rent, BACS, £ 301.95
05/05/20, Allotment Holder, Allotment Rent, BACS, £ 742.50
01/06/20, Parishioner, Cemetery reservation , 100316, £ 25.00
01/06/20, Allotment Holder, Allotment Rent, 100317, £ 60.40
01/06/20, F E Walton Funeral Services, Burial & reservation (non-residents), 100318, £ 440.00
01/06/20, Allotment Holder, Allotment Rent, 100319, £ 699.00
01/06/20, Allotment Holder, Allotment Rent, 100320, £ 650.25
04/07/20, Parishioner, 2 x cemetery reservations, 100321, £ 100.00
06/07/20, HMRC, Reclaimed VAT, Direct, £ 1,103.51
11/08/2, Parishioner, Cemetery reservation, BACS, £ 50.00
21/09/20, Lincs Co-op Funeral Services, 2x ashes plot burial, 100322, £ 100.00
21/09/20, Morriss & Haynes Funeral Services, Ashes burial (non-resident), 100323, £ 100.00
21/09/20, R King, New memorial, 100324, £ 75.00
21/09/20, R King , Ashes memorial, 100325, £ 50.00
Resolve to accept Bank Reconciliation (fourth quarter 2019-20)
Resolve to accept Bank Reconciliation (Year-end 2019-20)
Discuss Budget Report (year-end 2019-20)
Resolve to sign off end of year accounts (2019-20)
Resolve to accept Bank Reconciliations (first & second quarters 2020-21)
Discuss Budget Reports (first and second quarters 2020-21)
Resolve to update Clerk standing order to be in line with updated LALC pay scales
7. Chairman's Remarks
8. Police Matters
9. Clerk's Report
10. Receive reports from District and County Councillors
11. Correspondence
Barclays – Bank statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
LALC – News edition (Circulated)
Highways – Road closures (Circulated)
PKF Littlejohn – AGAR updates
SHDC – Planning updated re Covid-19
LCC – Corona Virus advice (Circulated)
LALC- Gov.UK Covid-19 Update
SHDC – Democratic Services Letter re Ministries of Housing, Communities and Local Government
PCSO Bennett – Holbeach Police Station information (Circulated)
Wickstead – Playground quote
UA3 – grant application postponed
RoSPA – Confirmation of Park Annual Inspection (August)
Parishioner – Verge cutting
Parishioner Garden Allotment enquiries x2.
Parishioner – Volunteering to maintain Garden of Remembrance
LCC- Recycling Centre Information (Circulated)
PKF Littlejohn – AGAR Information (audit)
Parishioners - Airfield Complaints
SHDC environmental – Airfield information
HMRC - VAT Claim confirmation
LALC – New Model Code of Conduct Consultation
LALC – Clerk pay scales
LALC – Annual report (Circulated)
Parishioner – Bonfires concern
SHDC environmental – Bonfires letter
Came & Co – Insurance renewal documents
RoSPA – Annual Playground Inspection (Circulated)
LCC – Licensing Policy Consultation (Circulated
Highways – Traffic Regulation Order information (Item 14)
Longstaff – Farm Business Tenancy updates (Item 15)
LCC- Admissions Policy Consultation (Circulated)
Came & Co – Insurance renewal documents
12. Planning Matters
Update on previously discussed applications:
H12-0067-20, Mr P Congreve, Proposed extension, Smiths Farm, Poplar Lane, Lutton : SHDC decision : Approved
H12-0970-19, Mr Mousley, Proposed barn style double garage, The Old Vicarage, Lutton : SHDC decision : Approved
H12-0227-20, Mrs C Hyden, Change of use from “part bed & breakfast/part residential” back to full residential, Garnsgate Hall, Lutton Garnsgate : SHDC decision : Approved
H12-0391-20 Mr A Hefford, Proposed extensions and alterations, 84 Garnsgate Rd, Long Sutton. SHDC decision : Approved
H12-0910-20, Mr & Mrs S Laker, extension and alterations, Oakwood Marriots Gate . SHDC decision : Approved
H12-0581-20 Mr & Mrs Thurgood, Proposed extensions under H12-0085-20, amendment to include additional bathroom window . SHDC decision : Approved
H12-0426-20 Mr T Godfrey, Single Storey rear extension, The Bungalow 53 Marriots Gate, Lutton. SHDC decision : Approved
Applications:
H12-0580-20 Hallgate Timber, proposed conversion of sales area to dance studio, Lime Walk (Circulated, comments by 20.08.20)
H12-0666-20 S Anderson & J Dewsberry, Change of use of barn to residential, Lutton Garnsgate (Circulated, comments by 12.09.20)
H12-0767-20 Mr & Mrs Woodhouse, Single storey extension to dwelling, 23 Lowgate, Lutton (Circulated, comments by 16.10.20)
H12-0798-20 Mr & Mrs Taylor, Erection of timber pre-fabricated single storey annexe for ancillary use to the main dwelling, 67 Limewalk, Lutton. (Circulated, comments by 21.10.20)
13. Cemetery Matters
Update on hedge works - completed
14. Highways and Footways
Update on outstanding matters
Speeding – SHDC Consultation Traffic Regulation Order - New Speed Limit on Lutton Bank
Damaged BT lid opposite school – repaired
To report any new matters
15. Allotments
Resolve on Garden Allotment parishioner applications.
Update on Farm Business Tenancy Agreements
16. Play and
Resolve on works to improve ground at War Memorial and benches.
RoSPA play equipment assessment (Circulated)
17. Civic Society Memorial Application
Discuss location of memorial
18. Update on waste bin issues
19. Items for future agendas
Tree Survey Report
Play equipment quotes (x2)
20. Date of next meeting: 30th November 2020
21. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
22. To discuss staffing and administration