11th July
To be held in Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 11th July 2022 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies for absence with reasons
2. Declarations of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes – Notes from the meeting on 16th May 2022.
4. Financial matters
Items for payment under Sec 137: None
Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
18/05/22, Internal Auditor, Internal audit, BACS, £ 60.00
18/05/22, Nature Sign Design , 2x Benches , BACS, Net £ 1,770.00, VAT £ 354.00, Gross £ 2,124.00
18/05/22, E Woodhouse, Reimburse Jubilee decorations, BACS, £ 3.25
18/05/22, E Woodhouse, Reimburse Jubilee sundry, BACS, £ 44.97
19/05/22, Anglian Water, Cemetery water, BACS, £ 11.71
19/05/22, Laken Inflatables, Jubilee bouncy castle, BACS, £ 86.00
28/05/22, C Matthews, Wages May, BACS, Net £ 647.40, Tax -£ 3.00, Gross £ 644.40
28/05/22, C Matthews, Expenses May, BACS, £ 47.98
07/06/22, N J Pacey Landscaping Ltd, Ground Maintenance, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
07/06/22, Independent Grab Company Ltd, Garden waste collections, BACS, Net £ 400.00, VAT £ 80.00, Gross£ 480.00
07/06/22, E Woodhouse , Reimburse Jubilee raffle prizes, BACS, £ 17.76
07/06/22, E Woodhouse, Reimburse Jubilee tablecloths, BACS, £ 31.45
07/06/22, E Woodhouse, Reimburse Jubilee tablecloths , BACS, £ 52.11
09/06/22, M Tolliday, Reimburse Jubilee onions, BACS, £ 4.00
09/06/22, M Tolliday, Reimburse Jubilee Potatoes, BACS, £ 56.00
09/06/22, M Tolliday, Reimburse Jubilee food, BACS, £ 71.84
09/06/22, M Tolliday, Reimburse Jubilee butchers order, BACS, £ 391.18
09/06/22, E Woodhouse, Reimburse Jubilee sundry, BACS, £ 8.00
09/06/22, E Woodhouse, Reimburse Jubilee raffle prize, BACS, £ 24.00
09/06/22, E Woodhouse, Reimburse Jubilee decorations, BACS, £ 8.45
28/06/22, C Matthews, Wages June, BACS, Net £ 647.40, VAT -£3.00, Gross £ 644.40
28/06/22, C Matthews, Expenses June, BACS, £ 41.81
29/06/22, M Tolliday, Reimburse clock winding 2021, BACS, £ 260.00
29/06/22, HMRC, Clerk Tax/NI 1st Quarter, BACS, £ 9.00
30/06/22, Unity Trust Bank, Quarterly charge, BACS, £ 18.00
Money in: None
Resolve to accept Bank Reconciliation (1st quarter)
Discuss Budget Report (1st quarter)
5. Chairman’s Remarks
6. Police Matters
7. Clerk’s Report
8. Receive Reports from District And County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
South Holland Police – Quarterly briefing
TNL Community Fund – confirmation of application
PCSO Bennett- Priority Policing (Circulated)
Fix my street – updates
Gedney Windcluster – Application update
Highways – Road closure notification (Circulated)
Sir John Hayes – Park Project letter of support
Matthew Hogan – South Holland Grant information
LCC – Minerals and Waste Local Plan Consultation (Circulated)
10. Planning Matters
Update on previously discussed applications
H12-0313-22, Mr R Day, proposed extensions and alterations, Le Jardin, Lutton Bank : SHDC decision : Approved
H12-0319-22, S E King Building Contractors Ltd, Change of use of Barn to residential, Leamlands Farm, Lutton Marsh : SHDC decision : Refusal
H12-0394-22, S E King Building Contractors Ltd, Proposed barn conversion into dwelling, Leamlands Farm, Lutton Marsh : SHDC decision : Approved
H12-0405-22, Mr K Russell, Details of ecological survey (Condition 12 of H12-0289-19), The Grange, Marriots Gate : SHDC decision : Approved
Applications
H12-0529-22, UALS, Demolition of existing modular classrooms and replace with double single storey modular classroom, Little London (Circulated - Comments by 23.06.22)
H12-0577-22, G H Hoyles Ltd, Proposed change use of agricultural land to dog exercise area and to include farm shop, Monmouth Lane, Lutton (Circulated – Comments by 01.07.22)
H12-0598-22, Mr M Ludlam, Change of use from residential to residential/child minding business, 2 School Lane, Lutton (Circulated – Comments by 26.07.22)
11. Cemetery Matters
Additional inscription application – R King Memorials
12. Highways & Footways
Update on outstanding matters
Standing water at Puddingpoke Lane – Highways works complete
To report any new matters
13. Allotment Matters
14. Play/Open Areas
Update on Park Project and Funding
Update on Parish Sign repair
Update on benches at War Memorial and Village Green
Resolve on quote for groundworks – bench at war memorial
15. Noticeboards
Discuss future plans for noticeboards
16. Review the below Policies and Risk Assessments:
Standing orders
Equal Opportunities
Freedom of Information
Grant Awarding
Lone Working
Media
Personnel Panel Terms of Reference
Publication Scheme
Risk Management
Master Risk Assessment
Allotment Rent Risk Assessment
Cemetery Risk Assessment
Play Area & Field Risk Assessment
War Memorial Risk Assessment
17. Items for Future Agendas
18. Date of Next Meeting : 19th September 2022
19. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
20. To Discuss Staffing and Administration