3rd October
You are hereby invited to attend a meeting of the above Council on 3rd October 2022 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies for absence with reasons
2. Declarations of interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes – Notes from the meeting on 11th July 2022.
4. Financial matters
Items for payment under Sec 137: None
Accounts for payment
30/06/22, HMRC, Clerk Tax/NI, BACS, £ 9.00
30/06/22, Lutton PCC, Clock winding reimbursement, BACS, £ 260.00
05/07/22, N J Pacey Landscaping Ltd, Ground Maintenance June, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
28/07/22, C Matthews, Wages July, BACS, Net £ 647.40, NI -£ 3.00, Gross £ 644.40
28/07/22, C Matthews, Expenses July, BACS, £ 47.98
01/08/22, N J Pacey Landscaping Ltd, Ground Maintenance July, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
16/08/22, SHPVCS, Annual contribution, BACS, £ 408.00
16/08/22, RoSPA, Annual inspection, BACS, Net £ 94.50, VAT £ 18.90, Gross £ 113.40
16/08/22, N J Pacey Landscaping Ltd, Install benches/sign, BACS, Net £ 250.00, VAT £ 50.00, Gross £ 300.00
28/08/22, C Matthews, Wages August, BACS, Net £ 647.40, NI -£ 3.00, Gross £ 644.40
28/08/22, C Matthews, Expenses August, BACS, £ 36.39
07/09/22, Anglian Water, Cemetery Water, BACS, £ 13.79
07/09/22, N J Pacey Landscaping Ltd, Ground Maintenance July, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
20/09/22, PFK Littlejohn LLP, AGAR, BACS, Net £ 200.00, VAT £ 40.00, Gross £ 240.00
28/09/22, C Matthews, Wages September , BACS, Net £ 647.40, NI -£ 3.00, Gross £ 644.40
28/09/22, C Matthews, Expenses September, BACS, £ 36.39
Money in
22/07/22, Grange Farm Community Fund, Park Funding Grant, BACS, £ 2,500.00
22/07/22, Parishioner, Internment fee, BACS, £ 50.00
28/07/22, HMRC, Reclaimed VAT 1st Quarter, BACS, £ 1,512.51
29/07/22, Lottery Community Fund, Park Funding Grant, BACS, £ 10,000.00
15/08/22, Co-op Funeral Services, Burial, 000017, £ 170.00
15/08/22, F E Walton Funeral Services, Burial, 000018, £ 170.00
08/09/22, Co-op Funeral Services, Ashes internment , 000019, £ 50.00
RESOLVE to accept Bank Reconciliation (1st quarter)
5. Chairman’s remarks
6. Police matters
7. Clerk’s report
8. Receive reports from District and County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
SHDC – Flower Parade Insurance
Woodland Trust – Successful Tree Pack Application
Gedney Wind Cluster – Grant Application
The National Lottery Community Fund -Grant Application
LCC Highways – Road Closures
LCC TRO – Marriotts Gate Consultation (Circulated)
Lincs Police – Lincolnshire Police Neighbouring Policy Survey
RoSPA – Annual Inspection Report (Circulated, Item 14)
PCSO Bennett – Parks/Open Spaces complaints
Lincs Reservoir Projects – Investment into 2 new reservoirs (Circulated)
PFK Littlejohn – AGAR
Unity Trust Bank – Changing Rates
SHDC Licensing – Charitable Collections Policy Consultation (Circulated)
Parishioner – Village Hall car park enquiry
Lutton PCC – Flower Festival Grant request
Playdale Playgrounds – Site visit confirmation
PCSO Bennett – Change of beat areas
SHDC – Launch of Community Lottery for South Holland, Boston and East Lindsey
Lincs Reservoir Projects –New reservoirs further information (Circulated)
PKF Littlejohn – Completion notice
10. Planning matters
Update on previously discussed applications
H12-0529-22, UALS, Demolition of existing modular classrooms and replace with double single storey modular classroom, Little London (Circulated - Comments by 23.06.22) SHDC decision : Approved
H12-0681-22, Mr K Cutten, Proposed extension and alterations, 13 Puddingpoke Lane (Circulated - Comments by 02.08.22) SHDC decision : Approved
H12-0684-22, S Yardley & S Morris, Demolition of old store/kennel and erection of single storey extension and rebuild car port to create garage, 87 Garnsgate Road (Circulated – Comments by 09.08.22) SHDC decision : Approved
Applications: None
11. Cemetery matters
Cemetery Applications
R King Memorials - Additional inscription application (Coe)
R King Memorials - Ashes memorial (McGee)
Lincs Co-Op FS – Additional inscription (Grace)
Discuss Memorial Stability testing and resolve on repair quote
12. Highways & footways
Update on outstanding matters
To report any new matters
13. Allotment matters
Resolve on Allotment allocation following tenant notice
14. Play/open areas
Resolve on Park Equipment quote (Phase 1 of park project)
Update on Parish Sign repair
Update on benches at War Memorial and Village Green
Discuss RoSPA Annual Inspection Report (circulated)
15. Noticeboards
Resolve on quote for noticeboard for Village Green
16. Resolve on Flower Parade Float
17. Resolve on Flower Festival grant request
18. Resolve on Insurance Renewal Policy
19. Resolve on council representation on external bodies
Blanks Charity
20. Resolve on royal mail forwarding service costs
21. Review the below policies and risk assessments:
Data Protection Policy
GDPR Data Protection 2018
GDPR Subject Access Request Procedure
GDPR Data Breach Policy
GDPR Retentions Policy
GDPR Privacy Notices
Disciplinary & Grievance Policy
Expenses Policy
Sickness & Absence Policy
22. Items for future agendas
23. Date of next meeting : 28th November 2022
24. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
25. To discuss staffing and administration