28th November
Lutton Parish Council Meeting
To be held in Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 28th November 2022 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies For Absence with reasons
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing Of The Minutes – Notes from the meeting on 3rd October 2022.
4. Financial Matters
Items for payment under Sec 137: None
Accounts for payment
30/09/22, Utility Trust Bank, Quarterly charge, BACS, £ 18.00
10/10/22, Gallagher Insurance, Annual Insurance, BACS, £ 1114.02
10/10/22, N J Pacey Landscaping Ltd, Ground Maintenance September, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
10/10/22, Lutton PCC, Flower festival grant, BACS, £ 200.00
19/10/22, Independent Grab Company, Garden waste collections, BACS, Net £ 400.00, VAT £ 80.00, Gross £ 480.00
19/10/22, HMRC, Clerk Tax 2nd Quarter, BACS, £ 9.00
28/10/22, C Matthews, Wages October, BACS, £ 644.40
28/10/22, C Matthews, Expenses October, BACS, £ 34.11
08/11/22, ICO, Annual Membership fee, 300003, £ 40.00
08/11/22, N J Pacey Landscaping Ltd, Ground Maintenance October, BACS, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
13/11/22, C Matthews , Reimburse printer toner, BACS, Net £ 46.58, VAT £ 9.32, Gross £ 55.90
Money in
19/10/22, Allotment Holder, Allotment Rent (1/2 part payment), BACS, £ 6.00
19/10/22, Allotment Holder, Allotment Rent, BACS, £ 240.00
20/10/22, Allotment Holder, Allotment Rent, 000020, £ 932.00
20/10/22, Allotment Holder, Allotment Rent, 000021, £ 480.00
20/10/22, Morriss & Haynes, Burial, 000022, £ 170.00
01/11/22, Lincolnshire Co-op FS, Additional inscription, 000023, £ 50.00
01/11/22, Allotment Holder, Allotment Rent, 000024, £ 867.00
04/11/22, HMRC, VAT Reclaim 2nd Quarter , BACS, £ 775.35
07/11/22, Allotment Holder, Allotment Rent, BACS, £ 990.00
07/11/22, Allotment Holder, Allotment Rent, 000025, £ 24.00
Resolve to accept Bank Reconciliation (2nd quarter)
Discuss Budget Report (2nd Quarter)
Discuss draft budget for 2023/24 and resolve on precept.
5. Chairman’s Remark
6. Police Matters
7. Clerk’s Report
8. Receive Reports From District And County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
Gallagher Insurance – Insurance documents
Highways – Road closure notifications
PSCO Bennet – November newsletter for the Suttons (Circulated)
ICO – Renewal confirmation
10. Planning Matters
Update on previously discussed applications
H12-0807-22 Water Management Alliance, Works to Lutton TPO No.1959, 84 Garnsgate Road : SHDC decision : Approved
H12-0598-22 Mr M Ludlam, Change of use from residential to residential/child minding business, 2 School Lane, Lutton : SHDC decision : Approved
H12-0892-22 Mrs C Hyden, Installation of solar panels to roof of garage, Garnsgate Hall, Lutton Garnsgate : SHDC decision : Approved
Applications
H12-0577-22 G H Hoyles, Proposed change of use of agricultural land to dog exercise area and to include new farm shop – Amendment – Site re-positioned and additional wildlife and landscaping, Monmouth Lane, Lutton (comments by 22.10.22)
11. Cemetery Matters
Resolve on memorial repair quote
Resolve on bench quote
12. Highways & Footways
Update on outstanding matters
To report any new matters
13. Allotment Matters
14. Play/Open Areas
Resolve on Park Equipment quote from Playdale (Phase 1 of park project)
Resolve on purchase and donations of further trees and planting of Wildlife Trust tree packs.
15. Noticeboards
Resolve on noticeboard for Village Green
16. Events
Santa visit – Discuss event schedule and refreshments
Resolve on purchase of Christmas tree
17. Resolve on Council Representation on External Bodies
Blanks Charity
18. Resolve on Future Meeting Dates
23rd January
20th March (and parish meeting)
15th May – Election year
10th July
18th September
13th November
19. Review The Below Policies and Risk Assessments:
Code of Conduct
Financial Regulations
Communications
Complaints
Recording of meetings
Volunteers
Cemetery Fees & Guidelines
20. Items For Future Agendas
21. Date Of Next Meeting : Tbc
22. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
23. To discuss staffing and administration