10th July
Lutton Parish Council Meeting
To be held in Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 10th July 2023 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies for absence with reasons
2. Declarations of interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes – Notes from the meeting on 8th May 2023.
4. Financial matters
Items for payment under Sec 137: None
Accounts for payment
Date, Payee, Item, Chq No, Net, VAT, Gross
04/05/23, N J Pacey Landscaping Ltd, Ground Maintenance April , BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
09/05/23, Independent Grab Company, Garden waste collections, BACS, Net £ 400.00, VAT £ 80.00, Gross £ 480.00
09/05/23, Internal Auditor, Internal Audit, BACS, £ 100.00
19/05/23, Anglian Water, Cemetery water , BACS, £ 16.16
28/05/23, C Matthews, Wages May, BACS, £ 699.60
28/05/23, C Matthews, Expenses May, BACS, £ 30.41
30/05/23, N J Pacey Landscaping Ltd, Tree Survey, BACS, Net £ 375.00, VAT £ 75.00, Gross £ 450.00
30/05/23, D Wilkinson, Reimburse Coronation Celebration, BACS, £ 232.65
04/06/23, N J Pacey Landscaping Ltd, Ground Maintenance May , BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
26/06/23, SHDC, Election costs, BACS, £ 60.00
28/06/23, C Matthews, Wages June, BACS, £ 699.60
28/06/23, C Matthews, Expenses June , BACS, £ 30.41
30/06/23, Unity Trust Bank, Quarterly charge, BACS, £ 18.00
Money in
Date Payer Item Pay In Slip No Net
15/05/23 Allotment Holder Allotment Rent 000030 £ 867.00
22/05/23 HMRC Reclaimed VAT 4/4 BACS £ 3,491.91
30/05/23 Unity Trust Bank Refunded fee BACS £ 6.00
14/06/23 Allotment Holder Allotment Rent BACS £ 376.10
16/06/2023 Gedney Wind Cluster Fund Grant Funding 000031 £ 5,000.00
Resolve to accept Bank Reconciliation (first quarter)
Resolve to accept Bank Reconciliation (first quarter)
Discuss Budget Report (first quarter)
5. Chairman’s remarks
6. Police matters
7. Clerk’s report
8. Receive reports from district and county councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
Rural Services Network – Newsletter (Circulated)
LCC – Town & Parish Council Newsletter (Circulated)
PCSO – Newsletter (Circulated)
Community Speed Watch – Membership information
Lincs Police – Parish Council Chairman’s Meeting
SHDC – Expenses Returns (Circulated)
LALC – Training bulletin
SHPVCS – Meeting information
UK Prosperity Fund – update (Circulated)
Playsafety – Confirmation of Playground inspection
LALC – AGM information
10. Planning matters
Update on previously discussed applications
H12-0289-23 Mr & Mrs E Harris, change of use of barn to residential dwelling, Red Mayes Farm Lime Walk, Lutton : SHDC Decision : Refusal
H12-0487-23 Lincolnshire County Council, siting of mobile classroom at St Nicholas Country Primary School, Marriots Gate (retrospective) previously approved under H12-0485-18 : SHDC Decision : Approved
Applications:
H12-0463-23 Mr Eagling, Proposed dwelling, Land adjacent 66 Gedney Road, Long Sutton. (Circulated - comments by 29.06.23)
H12-0523-23 Mrs C Hyden, Re-build brick boundary wall, patio area and installation of sewage treatment plant, Garnsgate Hall, Lutton Garnsgate (Circulated - comments by 07.07.23)
H12-0525-23 Mrs Hyden, Re-build brick boundary and patio area, Garnsgate Hall, Lutton Garnsgate (Circulated - comments by 07.07.23)
H12-0514-23 Mr M Penta, Erection of boundary fence (retrospective), 20 Gedney Road, Long Sutton. (Circulated - comments by 07.07.23)
11. Cemetery matters
Update on bench for cemetery
Update on gate repair works at Lowgate
Resolve on memorial applications x2
12. Highways & footways
Update on outstanding matters
To report any new matters
13. Allotment matters
14. Play/open areas
Update on funding applications
Discuss Tree Survey and resolve on any actions required.
15. Noticeboards
Update on Noticeboard at Primary School.
16. Resolve to join community speed watch
17. Resolve on flower festival grant
18. Review the below policies and risk assessments:
Standing orders
Equal Opportunities
Freedom of Information
Grant Awarding
Lone Working
Media
Personnel Panel Terms of Reference
Publication Scheme
Risk Management
Master Risk Assessment
Allotment Rent Risk Assessment
Cemetery Risk Assessment
Play Area & Field Risk Assessment
War Memorial Risk Assessment
19. Discuss information & photos for newsletter
20. Items for future agendas
21. Date of next meeting : 18th September 2023
22. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
23. To discuss staffing and administration