13th November
You are hereby requested to attend a meeting of the above Council on 13th November 2023 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies for absence with reasons
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes – Notes from the meeting on 18th September 2023.
4. Financial Matters
Items for payment under Sec 137: None
Accounts for payment
Date, Payee, Item, Chq No, Net
28/09/23, C Matthews, Wages September, BACS, £ 699.60
28/09/23, C Matthews, Expenses September, BACS, £ 30.41
03/10/23, N J Pacey Landscaping Ltd, Ground Maintenance September, BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
03/10/23, Gallagher Insurance, Annual insurance, BACS, £ 1,294.93
03/10/23, SHPVCS, Annual contribution, BACS, £ 409.00
18/10/2023, N J Pacey Landscaping Ltd, Tree works throughout parish, BACS, Net £ 2,105.00, VAT £ 421.00, Gross £ 2,526.00
18/10/2023, HMRC, Clerk tax 2nd Quarter, BACS, £ 38.40
28/10/23, C Matthews, Wages October, BACS, £ 699.60
28/10/23, C Matthews, Expenses October, BACS, £ 36.41.
31/08/23, N J Pacey Landscaping Ltd, Ground Maintenance August, BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
13/11/2023, ICO , Annual membership, 300004, £ 40.00
Money in
Date, Payer, Item, Pay In Slip No, Net
18/09/23, HMRC, VAT Reclaim 1st Quarter, BACS, £ 3,539.75
16/10/23, Allotment Holder, Allotment rent, BACS, £ 24.00
18/10/23, HMRC, VAT Reclaim 2nd Quarter, BACS, £ 866.96
18/10/23, Allotment Holder, Allotment rent, BACS, £ 932.00
18/10/23, Allotment Holder, Allotment rent, BACS, £ 24.00
19/10/23, Allotment Holder, Allotment rent, BACS, £ 288.00
20/10/23, Allotment Holder, Allotment rent, BACS, £ 990.00
30/10/23, R King Memorials , Additional inscription, BACS, £ 50.00
04/11/23, Allotment Holder, Allotment rent, BACS, £ 867.00
Resolve to accept Bank Reconciliation (2nd quarter)
Discuss Budget Reports (1st Quarter – Updated and 2nd Quarter)
Discuss draft budget for 2024/25 and RESOLVE on precept
Resolve to update Clerk Wages in-line with update LALC scale
5. Chairman’s Remarks
6. Police Matters
7. Clerk’s Report
8. Receive Reports From District And County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
Rural Services Network – Newsletter (Circulated)
LCC – Town & Parish Council Newsletter (Circulated)
Highways – Notification of temporary traffic regulation
Highways – Notification of works on Lowgate/Dear Love Gate
LALC – Gainsborough Academy Notification of Policy Consultation
Lincs Police – Parish Council Engagement Session information
SHDC – 2023 Polling District/Places Review
ICO – Annual fee reminder
SHDC – Sub-regional Strategy consultation for town and parish councils
LCC Emergency Planning – LRF Community Emergency Planning Portal
UKSPF – update on application
Lincs Police – PCC’s Policing Survey
10. Planning matters
Update on previously discussed applications
H12-0632-23 Mr & Mrs Robinson, two storey rear extension, front porch and internal alterations, 14 Barholme Ave, Lutton. SHDC Decision : Refusal
H1200776-23 Mrs C Hyden, Details of schedule of external materials of construction of buildings and hard surfaced areas (Condition 3 of H12-0525-23) Garnsgate Hall, Lutton Garnsgate. SHDC Decision : Approved
H12-0775-23 Mrs C Hyden, Details of schedule of materials of contruction of buildings and hard surfaced areas and boundary treatments (Conditions 3 & 4 of H12-0523-23) Garnsgate Hall, Lutton Garnsgate. .SHDC Decision : Approved
H12-0463-23 Mr Ealing, Proposed dwelling. Land Adj 66 Gedney Road, Long Sutton. SHDC Decision : Refusal
H12-0687-23 – Amendment - Multiflora Flowers Ltd, Construction of 5,360 sq mt glasshouse together with fresh water storage lagoon, Monmouth Lane, Lutton Gowts (Circulated – comments by 12th October 2023) . SHDC Decision : Approved
Applications:
H12-0687-23 – Amendment - Multiflora Flowers Ltd, Construction of 5,360 sq mt glasshouse together with fresh water storage lagoon, Monmouth Lane, Lutton Gowts (Circulated – comments by 12th October 2023)
H12-0463-23 Mr Ealing, Proposed dwelling. Land Adj 66 Gedney Road, Long Sutton (Circulated – comments by 31st October)
11. Cemetery Matters
RESOLVE on Memorial Applications – R King Memorials (additional inscription) and Holbeach Memorial Company (New memorial)
RESOLVE on quote for memorial repair
12. Highways & Footways
Update on outstanding matters
Lutton Garnsgate/Gedney Road triangle
Parking issues at St Nicholas Primary School
To report any new matters
13. Allotment matters
14. Play/open areas
Update on funding applications
Update on new equipment repairs
15. Update on community speed watch group
16. Review the below policies:
Code of Conduct
Financial Regulations
Communications
Complaints
Recording of meetings
Volunteers
Cemetery Fees & Guidelines
17. Events
Update on Christmas Tree and Santa Visit
18. Resolve on future meetings dates
22nd January
11th March (and parish meeting)
13th May
15th July
16th September
18th November
19. Items for future agendas
20. Date of next meeting : tbc
21. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
22. To discuss staffing and administration