15th July
Lutton Parish Council Meeting
To be held in Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 15th July 2024 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Public Forum, Items raised by public members.
1. Apologies For Absence with reasons
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing Of The Minutes – Notes from the meeting on 13th May 2024.
4. Financial Matters
Items for payment under Sec 137: None
Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
20/05/24, Gallagher Insurance , Additional cost for new equipment , BACS, £ 68.06
20/05/24, E Woodhouse, Reimburse Easter chocolate, BACS, £ 17.90
21/05/24, Anglian Water, Cemetery Water, BACS, £ 17.63
28/05/24, C Matthews, Wages May, BACS, £ 775.00
28/05/24, C Matthews, Expenses May, BACS, £ 30.41
03/06/24, N J Pacey Landscaping, Church yard tree reduction, BACS, Net £ 1,065.00, VAT £ 213.00, Gross £ 1,278.00
03/06/24, N J Pacey Landscaping, Ground Maintenance May & Pest control, BACS, Net £ 1,529.16, VAT £ 305.83, Gross £ 1,834.99
28/06/24, C Matthews, Wages June, BACS, £ 775.00
28/06/24, C Mattews, Expenses June, BACS, £ 30.41
30/06/24, Unity Trust Bank, Quarterly charge, BACS, £ 18.00
30/06/24, N J Pacey Landscaping, Ground Maintenance June, BACS, Net £ 1,329.16, VAT £ 265.83, Gross £ 1,594.99
Money in
Date, Payer, Item, Pay In Slip No, Net
20/05/24, Allotment Holder, Allotment rent, BACS, £ 383.15
Resolve to accept Bank Reconciliation (first quarter)
Discuss Budget Report (first quarter)
5. Chairman’s Remarks
6. Police Matters
7. Clerk’s Report
8. Receive Reports From District And County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
Rural Services Network – Newsletter (Circulated)
SHDC – Pre-election notice
LCC – Town & Parish Council Newsletter (Circulated)
Lutton PCC – Flower Festival grant request
Meridian Solar Phase 1 Consultation (Circulated)
SHDC – Notice of Election
Lincs Police – Botson & South Holland Engagement Session survey
Historic England – War Memorial Consultation
Parishioner – HGV traffic complaint
Lincolnshire Libraries – Mobile Library timetable
SHDC – Election statements of nominations
Highways – Notification of road Closure (Circulated)
ADP Architectural Design – Development queries
Planning SHDC – Meridian Solar Farm - (Circulated)
Awards For All – Award confirmation
10. Planning Matters
Update on previously discussed applications
H12-0312-24 Mrs L Hunnable, Proposed extensions and alterations, 9 St Nicholas Way, Lutton: SHDC Decision : Approved
H12-0310-24 Bowmer & Kirkland & Department for Education, Demolition of existing school buildings and redevelopment to provide a new three storey building for educational purposes, UALS Long Sutton : SHDC Decision : Approved
H12-0168-24 MR Wiltshire, Agricultural Preparation building – retrospective, The Smallholding, Green Dyke, Lutton : SHDC Decision : Refusal
Applications:
None.
11. Cemetery Matters
Resolve on quotes for granite stones
Resolve on Memorial Application – M J Coates
Discuss cemetery reservations and resolve on budget for plaques.
12. Highways & Footways
Update on outstanding matters
To report any new matters
HGV traffic concerns
13. Allotment Matters
14. Play/Open Areas
Update on funding applications
Discuss future plans for park developments
15. Resolve On Grant Request For Flower Festival
16. Discuss Query On Local Development Site
17. Community Speed Watch
Update on volunteers
18. Review The Below Policies And Risk Assessments:
Standing orders
Equal Opportunities
Freedom of Information
Grant Awarding
Lone Working
Media
Personnel Panel Terms of Reference
Publication Scheme
Risk Management
Safeguarding
Master Risk Assessment
Allotment Rent Risk Assessment
Cemetery Risk Assessment
Play Area & Field Risk Assessment
War Memorial Risk Assessment
19. Items For Future Agendas
20. Date Of Next Meeting : 16th September 2024
21. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
22. To Discuss Staffing And Administration