16th September
Lutton Parish Council Meeting
To be held in Lutton Village Hall
You are hereby invited to attend a meeting of the above Council on 16th September 2024 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies for absence with reasons
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes – Notes from the meeting on 15th July 2024.
4. Financial Matters
Items for payment under Sec 137: None
Accounts for payment
Date, Payee, Item, Chq No, Net
18/07/24, Lutton PCC, Flower Festival Grant, BACS, £200.00
18/07/24, HMRC, Clerk Tax First Quarter, BACS, £ 15.24
18/07/24, HMRC, Outstanding Tax 2023/24, BACS, £ 62.42
18/07/24, HMRC, Late payment charge, BACS, £ 1.32
28/07/24, C Matthews, Wages July, BACS, £ 775.00
28/07/24, C Matthews, Expenses July, BACS, £ 30.41
05/08/24, N J Pacey Landscaping, Ground Maintenance July & Pest control, BACS, Net £ 1,529.16, VAT £ 305.83, Gross £ 1,834.99
19/08/24, RoSPA, Annual Park Inspection, BACS, Net £ 146.00, VAT £ 29.20, Gross £ 175.20
28/08/24, C Matthews, Wages August, BACS, £ 773.80
28/08/24, C Mattews, Expenses August, BACS, £ 30.41
05/09/24, N J Pacey Landscaping, Ground Maintenance August, BACS, Net £ 1,329.16, VAT £265.83, Gross £ 1,594.99
05/09/24, PKF Littlejohn LLP, AGAR, BACS, Net £ 315.00, VAT £ 63.00, Gross £ 378.00
05/09/24, Anglian Water, Cemetery Water, BACS, £ 18.51
Money in
Date, Payer, Item, Pay In Slip No, Net
05/07/2024, National Lottery
Awards for All, Park grant, BACS, £ 15,000.00
19/07/2024, HMRC, VAT Reclaim First Quarter, BACS, £ 1,291.48
12/08/2024, M J Coates , Additional inscription, 000039, £ 50.00
03/09/2024, Morriss & Haynes Funeral Directors, Ashes Internment
(non-resident) , BACS, £ 100.00
5. Chairman’s Remarks
6. Police Matters
7. Clerk’s Report
8. Receive Reports From District And County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates & Training Bulletins (Circulated)
Rural Services Network – Newsletter (Circulated)
LCC TSG – Call Connect Summer promotion (Circulated)
Lincs Police – Safer Together Team Newsletter (Circulated)
SHDC Planning – Notice of Appeal (Circulated)
The Planning Inspectorate – Eastern Green Link 3&4 – Notification and Consultation (Circulated)
LCC – Minerals & Waste Policy Team – Preferred approach consultation (Circulated)
SHDC Planning – Eastern Green Link 3&4 - Planning Notification (Circulated)
SHDC – Independent Governance and Audit Committee (Circulated)
Commonwealth War Graves Commission – Grave cleaning query
SHDC – Tenant Survey Poster
South & East Lincolnshire Councils Partnership – Green Homes Grant (Circulated)
Lincs Police – Neighbourhood Policing Team Newsletter (Circulated)
The Planning Inspectorate – Grimsby to Walpole Project – Scoping Opinion (Circulated)
Sutton Bridge Parish Council – RAF Memorial Service Invitation
LCC - Call Connect Bank Holiday Service
Historic England – Lutton War Memorial – Awarded Listed Building Status (Circulated)
LCC – Local Nature Recovery Strategy for Greater Lincolnshire (Circulated)
SHDC Planning – Eastern Green Link 3&4 - Planning Notification (Circulated)
RoSPA – Play Safety Inspection Report (Circulated)
SHDC Conservation Officer – Lutton War Memorial Notification – Listed Buildings of Special Architectural or Historic Interest
SHDC – Chairmans Charity Ball invitation (Circulated)
PKF Littlejohn LLP – AGAR Section 3, External Auditor Report
National Grid Electricity Transmission – Walpole to Grimsby Land Surveys (Circulated)
LALC – Extraordinary General Meeting
10. Planning Matters
Update on previously discussed applications
H12-0464-24, Multiflora Flowers Ltd, Construction of 5,360 sq mt glasshouse together with fresh water storage lagoon, approved under H12-0687-23, Amendment to reposition the access. SHDC Decision : Approved
Applications:
H12-0581-24 G H Hoyles Ltd, Proposed change of use of agricultural land to dog exercise area and landscaping – approved under H12-0577-22. Modifications to conditions 2, 3, 4 and 5 relating to time limit, fencing and dog waste bins, number of dogs and hours of operation. (Circulated, comments by 06/08/2024)
PE-00321-24, National Grid Electricity Transmission, Eastern Green Link 3 and 4. (Circulated, Comments by 21/08/2024)
PE-00334-24, National Grid Electricity Transmission, Eastern Green Link 3 and 4. (Circulated, Comments by 28/08/2024)
H12-0608-24, Mrs S Still, Erection of storage shed and change use of land and existing buildings from agricultural to domestic – retrospective, Land and Buildings adj 50 Leamlands Lane, Lutton Marsh. (Circulated, Comments by 04/09/2024)
11. Cemetery Matters
Resolve on quotes for granite stones
Update on reservation plaques.
12. Highways & Footways
Update on outstanding matters
To report any new matters
Parking at Primary School
13. Allotment Matters
14. Play/Open Areas
Discuss RoSPA Annual Inspection Report
Discuss future plan for park developments.
15. Discuss Defibrillator Quotes And Funding
16. Resolve On Insurance Quote
17. Community Speed Watch
Update on volunteers
18. Review The Below Policies And Risk Assessments:
Data Protection
Data Protection GDPR
GDPR Subject Access Request Procedure
GDPR Data Breach Policy
GDPR Retentions Policy
Discipline & Grievance Policy
Expenses Policy
Sickness & Absence Policy
Finance risk assessment
19. Items For Future Agendas
20. Date Of Next Meeting : 18th November 2024
21. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
22. To Discuss Staffing And Administration