11th March - Council Meeting
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 11th March 2024
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr E Woodhouse, Cllr N Whittingham, Cllr A Ludlam, Cllr J Wilkinson, Cllr R Phillips and Mrs C Matthews (Parish Clerk).
Public Forum Items raised by public:
None.
1. Apologies For Absence with reasons 20.24
None. Cllr L Mumbray did not attend.
2. Declarations of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 21.24
None.
3. Signing of the Minutes 22.24
Notes from the meeting on 22nd January 2024 were taken as read and the Council resolved to accept them as minutes.
4. Financial Matters 23.24
a. Items for payment under Sec 137:
None.
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
16/01/24, LALC, Annual membership, BACS, £ 370.86
16/01/24, R King Memorials, Memorial repair, BACS, £ 75.00
28/01/24, C Matthews, Wages January, BACS, £ 741.20
28/01/24, C Matthews, Expenses January, BACS, £ 30.41
05/02/24, HMRC, Clerk tax 3rd quarter, BACS, £ 132.00
05/02/24, N J Pacey Landscaping Ltd, Ground Maintenance January, BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
19/02/24, C Matthews, Reimburse Microsoft package, BACS, Net £ 49.99, VAT £ 10.00, Gross £ 59.99
22/02/24, Independent Grab Company Ltd, Garden waste collections, BACS, Net £ 400.00, VAT £ 80.00, Gross £ 480.00
22/02/24, Anglian Water , Cemetery Water, BACS, £ 17.51
27/02/24, N J Pacey Landscaping Ltd, Ground Maintenance February , BACS, Net £ 1,232.10, Vat £ 246.42, Gross £ 1,478.52
28/02/24, C Matthews, Wages February, BACS, £ 741.20
28/02/24, C Matthews, Expenses February, BACS, £ 30.41
The council resolved to make the above payments as put before them.
c. Money in
Date, Payer, Item, Pay In Slip No, Net
26/01/24, HMRC, VAT Reclaim 3rd quarter, BACS, £ 4,345.29
16/02/24, Grange Wind Farm, Park Grant, BACS, £ 3,000.00
26/02/24, F E Walton Funeral Services, Burial , 000036, £ 170.00
5. Chairman’s Remarks 24.24
The Chairman has met with Playdale to review the second phase installation, which looks very good.
6. Police Matters 25.24
Lee-Ann Flewers-Andrews from Lincolnshire Environmental Crime Partnership has shared information on their work (circulated).
7. Clerk’s Report 26.24
All correspondence from the previous meeting has been dealt with and replies sent where needed.
Additional inscription application (Item 11)
8. Receive Reports From District And County Councillors 27.24
None.
9. Correspondence 28.24
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
Rural Services Network – Newsletter (Circulated)
LCC – Town & Parish Council Newsletter (Circulated)
LCC – Budget and Council Tax proposal 2024/25
Lincs PCC – Lincolnshire Environmental Crime Partnership (Circulated)
Lincs PCC – BSH Parish Council Engagement Session date
LCC Planning – Planning Applications Consultation from LCC
Grange Wind Farm – funding outcome
Lincs PCC – Fraud packs
UKSPF GRASSroots – Impact report request
10. Planning Matters 29.24
Update on previously discussed applications
H12-1008-23, Mr and Mrs Robinson, First floor side extension and ground floor rear extension – Re-submission of H12-0632-23 (Circulated – comments by 7th December 2023) : SHDC Decision : Approved
H12-1016-23, Mrs J Gillard, Conversion to Annex and Erection of new garage – Retrospective, Lesaud, Lutton Bank (Circulated – comments by 15th December 2023) : SHDC Decision : Approved
H12-1059-23, Mrs Morris, Mrs Claxton and Mr Lucas, Residential development 5 houses. Land off Lutton Gowts. (Circulated – comments by 23rd January 2024) : SHDC Decision : Refusal
H12-0001-24 Dog Grooming Salon, Change of use of double garage t dog grooming salon, Cock & Magpie Cottage, 18 Gedney Road (Circulated – comments by 29th January 2024) : SHDC Decision : Approved
Applications
PL/0012/24 – Rainbow Day Nursery, To vary condition 2 of planning permission H12-0133019 – to retain the mobile classroom for a further five years, 84 Little London, Long Sutton (Circulated – comments by 23rd February 2024)
H12-0096-24 Mr O S O’Brien, Extension to existing garage, 30 Gedney Road, Long Sutton. (Circulated – comments by 8th March 2024)
11. Cemetery Matters 30.24
Resolve on quotes for granite stones
Deferred to next meeting.
Resolve on additional inscription application
The Council resolve to give approval for this application.
12. Highways & Footways 31.24
Update on outstanding matters
Parking issues at St Nicholas Primary School - Morning drop off continues to work well, however, afternoon collection is an issue. Cars being parked in junctions and double depth in places. Clerk to request PCSO attends.
Potholes on Lutton Bank – Chariman reported on Fix My Street – marked as ‘actioned’.
To report any new matters.
None.
13. Allotments 32.24
None.
14. Play/Open Areas 33.24
Update on funding applications
The second application to UKSPF GRASSroots has been submitted with a decision expected by the end of April.
Update on new equipment and repairs to Phase 1 equipment
The installation of phase 2 equipment is now complete. Clerk to confirm if repairs to Phase 1 were completed.
Resolve on quote for yew tree works in Churchyard.
The Council resolved to accept the quote for the yew tree to be reduced by a third. Works to be completed in May.
15. Events 34.24
Easter Bunny Visit
The Easter Bunny will be in the park for a set time over the Easter weekend – day and time to be confirmed closer to the time, weather dependent.
16. Community Speed Watch 35.24
Update on volunteers
Cllr Whittingham advised 3 volunteers have been identified. Gedney Parish is setting up a group and may join us to cover each area as a larger group.
17. Items For Future Agendas 36.24
None.
18. Date of next meeting 37.24
13th May 2024 – APM at 7pm.
19. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 38.24
NA
20. To Discus Staffing And Administration 39.24
None.
There being no more business the meeting closed at 7.50 pm.