18th November

Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 18th November 2024

Presiding over the meeting: Cllr Wilkinson

In attendance: Cllr E Woodhouse, Cllr J Wilkinson, Cllr N Whittingham Cllr A Ludlam, District Cllr J Tyrell and Mrs C Matthews (Parish Clerk).

 

Public Forum, Items raised by public:

None.  

 

1. Apologies For Absence with reasons 112.24

The Council resolved to accept apologies from Cllrs Mumbray and Phillips.

 

2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 113.24

NA

 

3. Signing Of The Minutes 114.24

Notes from the meeting on 16th September 2024 were taken as read and the Council resolved to accept them as minutes.

 

4. Financial Matters 115.24

Items for payment under Sec 137:

None.

 

Accounts for payment

Date, Payee, Item, Chq No, Net, VAT/TAX, Gross

22/09/24, SHPVCS, Annual contribution, BACS, £ 380.07

28/09/24, C Matthews, Wages September, BACS, £ 773.80

28/09/24, C Matthews, Expenses September, BACS, £ 30.41

30/09/24, Utility Bank, Quarterly charges, BACS, £ 18.00

07/10/24, N J Pacey Landscaping, Ground Maintenance September , BACS, £ 1,329.16, £265.83, £ 1,594.99

07/10/24, Arthur Gallagher Insurance , Annual insurance premium, BACS, £ 1,412.50

15/10/24, HMRC, Clerk Ta/NI 2nd Quarter, BACS, £ 17.64

28/10/24, C Matthews, Wages October, BACS, £ 773.80

28/10/24, C Matthews, Expenses October, BACS, £ 40.71

31/10/24, Unity Trust Bank, Monthly charge, BACS, £ 5.40

04/11/24, N J Pacey Landscaping, Ground Maintenance November, BACS, £ 1,329.16, £265.83, £ 1,594.99

18/11/24, ICO, Annual membership, 300005, £ 40.00

The council resolved to make the above payments as put before them.

 

Money in

Date, Payer, Item, Pay In Slip No, Net

30/09/24, SHDC, District Cllrs Grant – Park project, BACS, £1,000.00

18/10/24, Allotment holder, Allotment rent, BACS , £ 24.00

22/10/24, Allotment holder, Allotment rent, BACS , £ 932.00

30/10/24, HMRC, VAT Reclaim 2nd Quarter, BACS, £ 866.69

01/11/24, Allotment holder, Allotment rent, 000040, £ 867.00

06/11/24, Parishioner, 2x Cemetery reservations, 000041, £ 100.00

11/11/24, Allotment holder, Allotment rent, BACS, £ 288.00

11/11/24, Allotment holder, Allotment rent, BACS, £ 24.00

11/11/24, Allotment holder, Allotment rent, BACS, £ 990.00

 

Resolve to accept Bank Reconciliation (2nd quarter)

Cllr E Woodhouse checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council resolved to accept it.

 

Discuss Budget Report (2nd Quarter)

This was briefly discussed.

 

Discuss draft budget for 2025/26 and resolve on precept

The Council resolved to increase the precept by 10% to £30,800 to meet increases in costs.

 

Resolve to update Clerk Wages in-line with updated LALC scale

The Council resolved to update the Clerk wages in-line with LALC Scales, back dated to 1st April 2024.

 

5. Chairman’s remarks 116.24

The Chairman is writing the next newsletter.

The Chairman met with Fiona from Lincolnshire Wildlife Trust. Fiona suggested adding a scrape, to provide a natural wet area and attract invertebrates. Fiona will be sharing further information via email.

The Wildlife Trust tree pack has arrived, with a different range of trees. Tree protectors have not been included. The Chairman hopes to set the saplings at the weekend. 

 

6. Police matters 117.24

None.  

 

7. Clerk’s Report  118.24

All correspondence from the previous meeting has been dealt with and replies sent where needed.

 Additional Planning (Item 10)

Emergency Plan – The Council discussed correspondence and resolved no action to be taken at this time.

 

8. Receive Reports From District And County Councillors 119.24

SHDC Garden waste collections – There is no longer a waiting list. On calling the Council and making payment, a bin will be delivered and collections commence.

Bins & Bags – Will be discussed at Full Council meeting in December.

District Garden Waste Collections – final collection of 2024 on Saturday 23rd November.

Widows Christmas meal – Jack has 10 tickets, Emma to share with Lutton residents.

 

9. Correspondence 120.24

Unity Trust Bank – Statements

SHDC – Electorate monthly updates

SHDC – Community Newsletters (Circulated)

LALC – Weekly e-updates & Training Bulletins (Circulated)

Rural Services Network – Newsletter (Circulated)

LCC TSG – Call Connect Summer promotion (Circulated)

Lincs Police – Safer Together Team Newsletter (Circulated)

Lincs CC – Greater Lincolnshire Devolution update (Circulated)

Arthur Gallagher Insurance – confirmation of policy renewal

ICO – membership renewal information

Environment Agency – Notification of works to be completed by IDB (Circulated)

Policing & Partnerships – BSH Parish Council Engagement Session (Circulated)

 

10. Planning Matters 121.24

Update on previously discussed applications

H12-0685-24 Bower + Kirkland & Dept of Education, Details of bat mitigation (Condition of H12-0310-24), 84 Little London, Long Sutton: SHDC Decision : Approved

H12-0756-24 Bower + Kirkland & Dept of Education, Details of demolition Environmental Management Plan (Condition of H12-0310-24), 84 Little London, Long Sutton: SHDC Decision : Approved

H12-0789.24, Mrs L Hunnable, Proposed extensions and alterations – approved under H12-0312-24 Amendment to rendering on front elevation to hardy plank cladding, 9 St Nicholas Way, Lutton: SHDC Decision : Approved

 

Applications

H12-0581-24 Amendment – sec73 modification. Proposed change of use of agricultural land to dog exercise area and landscaping, approved under H12-0577-22. Modification of conditions 2, 3, 4 and 5 to time limit, fencing and dog waste bins, number of dogs and hours of operation.

Comments by 29/11/24. The Council resolved to make no comment on this application.

 

H12-0930-24 Mr Butler, Proposed dwelling and detached garage, Adjacent Sunindale Marriots Gate.

Comments by 04/12/24 The Council resolved to make no comment on this application.

 

11. Cemetery Matters  122.24

Resolve on memorial application – R King Memorials

The Council resolved to approve the application.

Resolve on quotes for granite stones

The Chairman has identified a supplier that will deliver. Chairman to visit supplier to make order.

 

12. Highways & Footways 123.24

Update on outstanding matters

None.

To report any new matters.

None.   

 

13. Allotments 124.24

All allotment rents for the half year April-October have been collected.  

 

14. Play/Open Areas 125.24

Discuss future plans for park developments.

The Council discussed and quotes for park developments. The Council resolved to accept the quote from Sunshine Gym for exercise equipment.

The large football posts need removing. Clerk to get quotes for 16ft x 7ft football posts and a new basket ball hoop.

Old equipment removal to be reviewed in the spring.  

 

15. Discuss Defibrillator Quotes And Funding 126.24

This was discussed. The Clerk can apply for funding. Chairman to make enquiries for defibrillators which do not require heated cabinets.

 

16. Resolve On Future Meeting Dates 127.24

20th January

10th March (and parish meeting)

12th May

14th July

22nd September

17th November

The Council resolved to meet on these dates in 2025.

 

17. Review The Below Policies And Risk Assessments:  128.24

Code of Conduct

Financial Regulations

Communications

Complaints

Recording of meetings

Volunteers

Cemetery Fees & Guidelines

These were discussed, the Council made no changes and resolved mark as reviewed for another year.

 

18. Discuss Requirements For Christmas Events And Resolve On Budget 129.24

Santa Visit – Friday 13th December (Long Sutton), Saturday 14th December (Lutton Village green), Sunday 15th December (Sutton Bridge) Route to be confirmed. £200 allocated in budget for refreshments at Church.

Christmas Tree – chairman to identify tree supplier. £100 allocated in budget.

 

19. Items For Future Agendas 130.24

None.   

 

20. Date Of Next Meeting 131.24

20th January 2025 at 7pm. 

 

21. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 132.24

NA

 

22. To Discus Staffing And Administration 133.24

None.

 

There being no more business the meeting closed at 8:30 pm.