16th September
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 16th September 2024
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr E Woodhouse, Cllr L Mumbray, Cllr N Whittingham Cllr A Ludlam, Cllr R Phillips and Mrs C Matthews (Parish Clerk).
Public Forum, Items raised by public:
None.
1. Apologies for absence with reasons 90.24
The Council resolved to accept apologies from Cllr J Wilkinson.
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 91.24
NA
3. Signing of the minutes 92.24
Notes from the meeting on 15th July 2024 were taken as read and the Council Resolved to accept them as minutes.
4. Financial Matters 93.24
a. Items for payment under Sec 137:
None.
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
18/07/24, Lutton PCC, Flower Festival Grant, BACS, £200.00
18/07/24, HMRC, Clerk Tax First Quarter, BACS, £ 15.24
18/07/24, HMRC, Outstanding Tax 2023/24, BACS, £ 62.42
18/07/24, HMRC, Late payment charge, BACS, £ 1.32
28/07/24, C Matthews, Wages July, BACS, £ 775.00
28/07/24, C Matthews, Expenses July, BACS, £ 30.41
05/08/24, N J Pacey Landscaping, Ground Maintenance July & Pest control, BACS, Net £ 1,529.16, VAT £ 305.83, Gross £ 1,834.99
19/08/24, RoSPA, Annual Park Inspection, BACS, Net £ 146.00, Vat £ 29.20, Gross £ 175.20
28/08/24, C Matthews, Wages August, BACS, £ 773.80
28/08/24, C Mattews, Expenses August, BACS, £ 30.41
05/09/24, N J Pacey Landscaping, Ground Maintenance August, BACS, Net £ 1,329.16, VAT £265.83, Gross £ 1,594.99
05/09/24, PKF Littlejohn LLP, AGAR, BACS, Net £ 315.00, VAT £ 63.00, Gross £ 378.00
05/09/24, Anglian Water, Cemetery Water, BACS, £ 18.51
The council resolved to make the above payments as put before them.
c. Money in
Date, Payer, Item, Pay In Slip No, Net
05/07/2024, National Lottery
Awards for All, Park grant, BACS, £ 15,000.00
19/07/2024, HMRC, VAT Reclaim First Quarter, BACS, £ 1,291.48
12/08/2024, M J Coates , Additional inscription, 000039, £ 50.00
03/09/2024, Morriss & Haynes Funeral Directors, Ashes Internment
(non-resident) , BACS, £ 100.00
5. Chairman’s Remarks 94.24
The Chairman thanked the Councillors involved with the Autumn Show, which was well attended and enjoyed. Cllr E Woodhouse advised £444.00 was raised for the Village Hall.
6. Police Matters 95.24
None.
7. Clerk’s Report 96.24
All correspondence from the previous meeting has been dealt with and replies sent where needed.
AGAR for 2023-24 has been completed.
Additional agenda items:
Allotments – Resolve on Allotment rent notices (Item 13)
Resolve on Long Sutton Fire Department gym equipment grant – The Council Resolved to grant £100 towards gym equipment.
Cemetery and Church gates – Chairman to enquire for quotes to sandblast and re-paint the gates. To be added to the budget for next financial year.
8. Receive Reports From District And County Councillors 97.24
None.
9. Correspondence 98.24
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates & Training Bulletins (Circulated)
Rural Services Network – Newsletter (Circulated)
LCC TSG – Call Connect Summer promotion (Circulated)
Lincs Police – Safer Together Team Newsletter (Circulated)
SHDC Planning – Notice of Appeal (Circulated)
The Planning Inspectorate – Eastern Green Link 3&4 – Notification and Consultation (Circulated)
LCC – Minerals & Waste Policy Team – Preferred approach consultation (Circulated)
SHDC Planning – Eastern Green Link 3&4 - Planning Notification (Circulated)
SHDC – Independent Governance and Audit Committee (Circulated)
Commonwealth War Graves Commission – Grave cleaning query
SHDC – Tenant Survey Poster
South & East Lincolnshire Councils Partnership – Green Homes Grant (Circulated)
Lincs Police – Neighbourhood Policing Team Newsletter (Circulated)
The Planning Inspectorate – Grimsby to Walpole Project – Scoping Opinion (Circulated)
Sutton Bridge Parish Council – RAF Memorial Service Invitation
LCC - Call Connect Bank Holiday Service
Historic England – Lutton War Memorial – Awarded Listed Building Status (Circulated)
LCC – Local Nature Recovery Strategy for Greater Lincolnshire (Circulated)
SHDC Planning – Eastern Green Link 3&4 - Planning Notification (Circulated)
RoSPA – Play Safety Inspection Report (Circulated)
SHDC Conservation Officer – Lutton War Memorial Notification – Listed Buildings of Special Architectural or Historic Interest
SHDC – Chairmans Charity Ball invitation (Circulated)
PKF Littlejohn LLP – AGAR Section 3, External Auditor Report
National Grid Electricity Transmission – Walpole to Grimsby Land Surveys (Circulated)
LALC – Extraordinary General Meeting
10. Planning Matters 99.24
Update on previously discussed applications
H12-0464-24, Multiflora Flowers Ltd, Construction of 5,360 sq mt glasshouse together with fresh water storage lagoon, approved under H12-0687-23, Amendment to reposition the access. SHDC Decision : Approved
Applications
H12-0581-24 G H Hoyles Ltd, Proposed change of use of agricultural land to dog exercise area and landscaping – approved under H12-0577-22. Modifications to conditions 2, 3, 4 and 5 relating to time limit, fencing and dog waste bins, number of dogs and hours of operation. (Circulated, comments by 06/08/2024)
PE-00321-24, National Grid Electricity Transmission, Eastern Green Link 3 and 4. (Circulated, Comments by 21/08/2024)
PE-00334-24, National Grid Electricity Transmission, Eastern Green Link 3 and 4. (Circulated, Comments by 28/08/2024)
H12-0608-24, Mrs S Still, Erection of storage shed and change use of land and existing buildings from agricultural to domestic – retrospective, Land and Buildings adj 50 Leamlands Lane, Lutton Marsh. (Circulated, Comments by 04/09/2024)
11. Cemetery Matters 100.24
Resolve on quotes for granite stones
The Council resolved on a budget of £200.00.
Update on reservation plaques
The clerk has requested the stones. Clerk to chase for update.
12. Highways & Footways 101.24
Update on outstanding matters
Parking issues at St Nicholas Primary School - Ongoing with LCC.
To report any new matters.
None.
13. Allotments 102.24
Resolve on Allotment rent Notices.
The Council resolved to re-issue rent notices, to review rent in October 2025, however, rent will remain at the current rate for the next 12 months.
14. Play/Open Areas 103.24
Discuss RoSPA Annual Inspection Report.
This was discussed. No areas of safety concern.
Discuss future plans for park developments.
The Council discussed and quotes for park developments. Clerk to make further enquiries to gain more quotes.
15. Discuss Defibrillator Quotes And Funding 104.24
This was discussed. The Clerk can apply for funding. Chairman to make enquiries for defibrillators which do not require heated cabinets.
16. Resolve on insurance quote 105.24
This was proposed, seconded and resolved.
17. Community Speed Watch 106.24
Update on volunteers
Unfortunately, there are two remaining volunteers. Defer to Spring to re-discuss.
18. Review The Below Policies And Risk Assessments: 107.24
Data Protection
Data Protection GDPR
GDPR Subject Access Request Procedure
GDPR Data Breach Policy
GDPR Retentions Policy
Discipline & Grievance Policy
Expenses Policy
Sickness & Absence Policy
Finance risk assessment
These were discussed, the Council made no changes and resolved mark as reviewed for another year.
19. Items For Future Agendas 108.24
Christmas Events
20. Date Of Next Meeting 109.24
18th November 2024 at 7pm.
21. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 110.24
NA
22. To Discus Staffing And Administration 111.24
None.
There being no more business the meeting closed at 8:00 pm.