14th July
To be held in Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 14th July 2025 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Public Forum, Items raised by public members.
1. Apologies For Absence with reasons
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing Of The Minutes – Notes from the meeting on 12th May 2025
4. Financial Matters
Items for payment under Sec 137: None
Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
13/05/25, E Woodhouse, Reimburse VE Day catering, BACS, £ 26.30
13/05/25, J Wilkinson, Reimburse VE Day catering, BACS, £ 58.40
18/05/25, Independent Grab Company Ltd, 3x loads removed concrete, BACs, £ 600.00, £ 120.00, £ 720.00
18/05/25, J Heanes Electrical, Machine hire, BACS, £ 160.00, £ 32.00, £ 192.00
22/05/25, Tyrrell Contractors, Park equipment removal, BACS, £ 2,000.00, £ 400.00, £ 2,400.00
28/05/25, C Matthews, Wages May, BACS, £ 821.28
28/05/25, C Matthews, Expenses May, BACS, £ 30.41
30/05/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
02/06/25, Independent Grab Company Ltd, 2x loads removed concrete, BACS, £ 400.00, £ 80.00, £ 480.00
02/06/25, Independent Grab Company Ltd, Top soil delivery, BACS, £ 200.00, £ 40.00, £ 240.00
02/06/25, Independent Grab Company Ltd, Top soil delivery, BACS, £ 200.00, £ 40.00, £ 240.00
02/06/25, NJ Pacey Landscaping Ltd, Ground maintenance May, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
02/06/25, Anglian Water, Cemetery Water, BACS, £ 18.36
23/06/25, Independent Grab Company Ltd, Garden waste collections, BACS, £ 200.00, £ 40.00, £ 240.00
23/06/25, SHPVCS, Annual contribution, BACS, £ 384.71
28/06/25, C Matthews, Wages June, BACS, £ 821.28
28/06/25, C Matthews, Expenses June, BACS, £ 30.41
30/06/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
05/07/25, HMRC, 1st Quarter Tax & NI, BACS, £ 190.20
05/07/25, NJ Pacey Landscaping Ltd , Ground maintenance June, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
Money in
Date, Payer, Item, Pay In Slip No, Net
01/05/25, Allotment holder, Allotment rent, BACS, £ 990.00
23/05/25, Allotment holder, Allotment rent, 000043, £ 867.00
02/06/25, Richard King Memorials, 2x Memorials, BACS, £ 150.00
05/06/25, Allotment holder, Allotment rent , BACS, £ 388.62
13/06/25, Peter Barnes Funeral Services, Burial, EROB and reservation, BACS, £ 320.00
03/07/25, SHDC, District Councillor Grant for Park, BACS, £ 1,000.00
Resolve to accept Bank Reconciliation (1st Quarter)
Discuss Budget Report (1st Quarter)
5. Chairman’s Remarks
6. Police Matters
7. Clerk’s Report
8. Receive Reports From District And County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – E-news-updates & Training Bulletins (Circulated)
Rural Services – Newsletters (Circulated)
National Grid – Eastern Green Link Consultation (Circulated)
SHDC – Eastern Green Link Consultation (Circulated)
Highways – Temporary Traffic Order (Circulated)
National Grid – Grimbsy to Walpole Consultation (Circulated)
National Grid – Grimbsy to Walpole Stage 2 Consultation (Circulated)
SHDC – Grimbsy to Walpole Stage 2 Consultation (Circulated)
Lincs Police – Problem Solving Meeting
PKF Littlejohn LLP – AGAR Data Logged
Parishioner – Cemetery ground maintenance query
Allotment holder – Garden Allotment resignation notice
LALC – AGM Agenda
LALC – Annual Report (Circulated)
Lincs Police – BSH Parish Council Briefing Session Invite (Circulated)
SHDC – Ayscoughfest Event poster (Circulated)
Highways – Notofication of planned works (Circulated)
10. Planning Matters
Update on previously discussed applications
H12-0957-24 Mr L Burton, Conversion of barns to single dwelling, Rear of 60 South Drove, Lutton Marsh : SHDC Decision : Approved
H12-0290-25 Mr & Mrs Phillips, Proposed first floor extension forming bedroom/ ensuite/ ironing room, alterations to lower roof and changes to ground floor windows, 30 Marriots Gate, Lutton SHDC Decision : Approved
Applications:
H12-0552-25, Revd L Smith, Change of use, conversion and extension to create a single dwelling. Lutton Marsh, Methodist Church, Guys Head (comments by 14.07.25)
H12-0552-25, Mr J Griggs, Proposed change of access from School Lane to Bank Lane and two-storey side extension – approved under H12-1166-21. Modification under Condition 2 to allow amendments to previous plans, 10 School Lane, Lutton (comments by 14.07.25)
H12-0474-25 Mr M Ludlam, Increase number of children from 16 to 21 in connection with current child minding business (Modification of Condition 3 of H12-0598-22) and siting of log cabin in association with business (comments by 14.07.25)
11. Cemetery Matters
12. Highways & Footways
Update on outstanding matters
Puddingpoke Lane
St Nicholas Primary School – parking issues.
To report any new matters
13. Allotment Matters
Discuss Garden Allotment resignation
14. Play/Open Areas
Update on Park developments – equipment removal, bird & bat boxes
Resolve on quotes for replacement swings and basketball hoop
Discuss quote for Garnsgate Road triangle groundworks
15. Update On New Defibrillator
16. Resolve On Flower Festival Grant
17. Review The Below Policies And Risk Assessments:
Standing orders
Equal Opportunities
Freedom of Information
Grant Awarding
Lone Working
Media
Personnel Panel Terms of Reference
Publication Scheme
Risk Management
Safeguarding
Master Risk Assessment
Allotment Rent Risk Assessment
Cemetery Risk Assessment
Play Area & Field Risk Assessment
War Memorial Risk Assessment
18. Items For Future Agendas
19. Date of next meeting : 12th May APM
Future Meeting Dates : 14th July, 22nd September, 17th November.
20. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
21 To Discuss Staffing And Administration