22nd September
To be held in Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 22nd September 2025 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum, Items raised by public members.
1. Apologies For Absence with reasons
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing Of The Minutes – Notes from the meeting on 14th July 2025
4. Financial Matters
Items for payment under Sec 137: None
Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
20/07/25, Lutton PCC, Flower Festival grant, BACS, £ 200.00
28/07/25, C Matthews, Wages July, BACS, £ 821.28
28/07/25, C Matthews, Expenses July, BACS, £ 30.41
30/07/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
04/08/25, NJ Pacey Landscaping Ltd, Ground maintenance July, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
28/08/25, C Matthews, Wages August, BACS, £ 821.28
28/08/25, C Matthews, Expenses August , BACS, £ 30.41
30/08/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
08/09/25, Anglian Water, Cemetery Water, BACS, £ 19.44
08/09/25, NJ Pacey Landscaping Ltd, Ground maintenance August, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
08/09/25, Playsafety Ltd, Annual inspection, BACS, £ 136.00, £ 27.20, £ 163.20
Money in
Date, Payer, Item, Pay In Slip No, Net
07/07/25, Parishioner, Cemetery Reservation, BACS, £ 100.00
13/08/25, Richard King Memorials, Memorial , BACS, £ 75.00
Resolve to update Clerk Wages in-line with updated LALC scale
5. Chairman’s Remarks
6. Police Matters
7. Clerk’s Report
8. Receive Reports From District And County Councillors
9. Correspondence
Unity Trust Bank – Statements
SHDC – Electorate updates
SHDC – Community Newsletters (Circulated)
LALC – e-News (Circulated)
LCC Town and Parish Newsletter (Circulated)
Greater Lincolnshire for all – Loval Government Reorganisation – Events (Circulated)
SHDC – VJ80 Anniversary Parade (Circulated)
SHPVCS – Annual statistics
National Grid – Grimbsy to Walpole Stage 2 Consultation reminder (Circulated)
LCC Flood Resilience Programme – How to report a flood poster (Circulated)
Stagecoach – reply to enquiry
Environment Agency – Maintenance works in Parish (Circulated)
PKF Littlejohn – External Auditor Report
SHDC – Invitation to Chairlady Civic Church Service (Circulated)
Playsafety – Inspection report (Item 14)
LCC – Public Rights of Way Asset Survey (Circulated)
Lincs Police – BSH Parish Council Briefing Invite - (Circulated)
10. Planning Matters
Update on previously discussed applications
H12-0552-25, Revd L Smith, Change of use, conversion and extension to create a single dwelling. Lutton Marsh, Methodist Church, Guys Head. SHDC Decision : Refusal
H12-0623-25, Mrs J Williamson, change of use of agricultural buildings to 5 dwellings, Villa Farm, Lutton Garnsgate. SHDC Decision : Approved
Applications: None.
11. Cemetery Matters
Resolve on memorial application (R King memorials)
12. Highways & Footways
Update on outstanding matters
Puddingpoke Lane
St Nicholas Primary School – parking issues.
To report any new matters
13. Allotment Matters
Update on Garden Allotment resignation
14. Play/Open Areas
Update on Park developments – equipment removal, bird & bat boxes
Update on quotes for replacement swings
Resolve on quote for ground repair/seed
Discuss RoSPA Annual Inspection Report
15. Update On New Defibrillator
16. Resolve On Insurance Quote
17. Review The Below Policies And Risk Assessments:
Data Protection
Data Protection GDPR
GDPR Subject Access Request Procedure
GDPR Data Breach Policy
GDPR Retentions Policy
GDPR Privacy Notices
Discipline & Grievance Policy
Expenses Policy
Sickness & Absence Policy
Finance risk assessment
18. Items For Future Agendas
19. Date Of Next Meeting : 17th November 2025
20. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
21. To Discuss Staffing And Administration