23rd January
Lutton Parish Council
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 23rd January 2023..
Presiding Over the Meeting: Cllr Wilkinson
In Attendance: Cllr J Wilkinson, Cllr E Woodhouse, Cllr K Jordaan, Cllr R Phillips, Cllr E Saxton, District Cllr Tyrrell County and Mrs C Matthews (Parish Clerk).
Public Forum - Items Raised by Public:
None.
1. Apologies for Absence with Reasons 01.23
The Council Resolved to Accept Apologies From Cllr Ludlam.
2. Declarations Of Interest – To Receive Declarations Of Interest In Accordance With The Localism Act 2011 And To Consider Any Applications Of Dispensation. 02.23
Cllr E Woodhouse And Cllr Saxton Declared An Interest In Item, As Members Of The Village Hall Committee.
3. Signing of The Minutes 03.23
Deferred To the Next Meeting.
4. Financial Matters 04.23
A. Items For Payment Under Sec 137:
None.
B. Accounts for Payment
28/11/22, C Matthews, Wages November, Bacs, £ 644.40
28/11/22, C Matthews, Expenses November, Bacs, £ 30.41
02/12/22, Anglian Water, Cemetery Water, Bacs, £ 12.16
02/12/22, N J Pacey Landscaping Ltd, Ground Maintenance November & Pest Control, Bacs, Net £ 1,345.75, VAT £ 269.15, Gross £ 1,614.90
02/12/22, Nature Sign Design, Noticeboard, Bacs, Net £ 1,630.00, VAT £ 326.00, Gross £ 1,956.00
02/12/22, Sloane & Sons, Cemetery Bench, Bacs, Net £ 374.16, VAT £ 74.84, Gross £ 449.00
22/12/22, Royal Mail, Forwarding Service, Bacs, £ 216.00
28/12/22, C Matthews, Wages December, Bacs, £ 644.40
28/12/22, C Matthews, Expenses December, Bacs, £ 30.41
31/12/22, Utility Trust Bank, Quarterly Charge, Bacs, £ 18.00
03/01/23, N J Pacey Landscaping Ltd, Ground Maintenance December, Bacs, Net £ 1,110.75, VAT £ 222.15, Gross £ 1,332.90
03/01/23, Men’s Shed, Flower Parade Grant, Bacs, £ 500.00
03/01/23, Playdale Playgrounds Ltd, Play Equipment (50%), Bacs, Net £ 13,046.46, VAT £ 2,609.29, Gross £ 15,655.75
03/01/23, D Wilkinson, Reimburse Fencing/Repair Materials , Bacs, £ 263.13
05/01/23, D Wilkinson, Reimburse Cemetery Tap Replacement, Bacs, £ 8.89
05/01/23, J Wilkinson, Reimburse Refreshments For Santa Event, Bacs, £ 87.16
16/01/23, Lalc, Annual Membership, Bacs, £ 357.18
16/01/23, C Matthews, Reimburse New Laptop, Bacs, £ 499.00
16/01/23, C Matthews, Reimburse Laptop Recovery, Bacs, £ 40.00
C. Money In
15/11/22, Allotment Holder, Allotment Rent (2/2 Part Payment), Bacs, £ 18.00
21/11/22, District Cllrs Tyrell & Wilkinson, Noticeboard/Park Equipment Grant, Bacs, £ 2000.00
10/01/23, Lincs Co-Op Funeral Services, Burial & Reservation, 000026, £ 220.00
D. Resolve to Accept Bank Reconciliation (3rd Quarter)
Cllr K Jordaan Checked Procedures for Payments and Receipts, And Reconciled Accounts With Bank Statements. As All Processes and Information Reconciled With The Bank Reconciliation The Council Resolved To Accept It.
Discuss Budget Report (3rd Quarter)
This Was Briefly Discussed. At The End Of The Second Quarter The Council Sits At 78% On The Budget At The End Of Third Quarter.
5. Chairman’s Remarks 05.23
The Chairman Reported The Christmas Santa Visit Was An Excellent Success. The Church Being Open, And Refreshments Provided Was Very Positively Received and Added To The Lovely Evening. The Chairman Thanked All Those Involved For Their Help.
The Cemetery Hedging Will Be Planted Once the Weather Improves, And Ground Softens. Parishioners Have Offered to Help With The Planting.
Similarly, The New Bench For The Cemetery And The Refurbished Bench For The Village Green Will Be Installed Once The Ground Softens.
The Cemetery Gates Need To Be Sandblasted And Repaired Before They Can Be Repainted. The Chairman Will Remove The Gates For The Repair Works In Spring. The Tarmac at The Front Gate Needs Lifting, To Prevent Standing Water At The Gates. The Chairman And Cllr Tyrell Will Visit To Discuss The Works.
6. Police Matters 06.23
None.
7. Clerk’s Report 07.23
All Correspondence From The Previous Meeting Has Been Dealt With And Replies Sent Where Needed.
The Vat Reclaim For 3rd Quarter Has Been Submitted (£1,203.61).
8. Receive Reports from District and County Councillors 08.23
Shdc Have Been Awarding Funding, Some of Which Will Be Available For Appropriate Groups To Apply For To Support Community Projects.
9. Correspondence 09.23
Unity Trust Bank – Statements
Shdc – Electorate Monthly Updates
Shdc – Community Newsletters (Circulated)
Lalc – Weekly E-Updates (Circulated)
Ico - Newsletters (Circulated)
Lcc – Admissions – Notification of Policy Consultation
Playdale – Equipment Order Confirmation/Letter
Small Authorities Audit Appointment – Notification of External Auditor Appointment
Transport Services Group – Christmas Bus Service Information
Shdc – Initial Precept Letter
Highways – Road Closure Notification
Lcc Democratic Services – Parish Burial Capacity
10. Planning Matters 10.23
Update On Previously Discussed Applications
H12-1107-22 Mr & Mrs S Sleight, Extension And Alterations Including Demolition Of Rear Extension, The Grange, Marriots Gate, Lutton (Comments By 13.12.22) : SHDC Decision: Approved
Applications
H12-0577-22 G H Hoyles, Proposed Change Of Use Of Agricultural Land To Dog Exercise Area And To Include New Farm Shop – Amendment 2 – Vending, Electric Charging And Lighting Removed Together With Reduction In Car Parking Spaces, Monmouth Lane, Lutton (Comments By 01.01.23)
11. Cemetery Matters 11.23
A. Update on Memorial Repairs
The Memorials Are Scheduled To Be Repaired By The End Of January. The Council Resolved To Accept A Quote For An Additional Memorial Repair.
B. Updated on Bench for Cemetery
The Bench Has Been Delivered. The Chairman Will Install Once the Ground Softens.
12. Highways & Footways 12.23
Update On Outstanding Matters
Gravel On Colleys Gate – Gravel Has Still Not Been Removed. Cllr J Wilkinson Continues to Report On Fix My Street.
To Report Any New Matters.
The Chairman Requested A Meeting With The Highways Officer For The Area, To Review The Parish.
The Clerk Will Contact Highways to Arrange.
13. Allotments 13.23
None.
14. Play/Open Areas 14.23
Update On Playdale Park Equipment
The Council Equipment Has Been Ordered. Playdale Will Notify the Council When It Is Ready for Installation.
Update On Tree Donations for Park
The Chairman Will Confirm Current Prices For Trees. Donations To Be Discussed With Parishioners At The Next Community Event, Possibly The Kings Coronation Celebrations.
15. Noticeboards 15.23
Update On Noticeboard for Village Green
The Council Resolved to Accept A Quote For Installation Of The Noticeboard. Date For Installation to Be Confirmed. The Council Resolved to Purchase a Replacement Noticeboard For Outside Of The School.
16. Events 16.23
A. King’s Coronation
The Council Discussed Potential Events for The Coronation And Resolved On A Budget Of £500.00. Cllr Woodhouse To Discuss with Owners Of Jolly Crispin, To Consider Event Options.
17. Village Hall 17.23
The Village Hall Is in Need of Both Internal And External Repairs. A Business Plan Listing Repairs Would Be Useful and Aid Funding Applications.
18. Items for Future Agendas 18.23
Easter Event
Green Dyke
19. Date Of Next Meeting 19.23
20th March – Parish and Council Meeting.
20. To Resolve On Whether The Council Should Move Into Closed Session, On The Grounds Of Confidentiality, For Discussion Of The Following Agenda Items. 20.23
N/A
21. To Discus Staffing and Administration 21.23
There Being No More Business the Meeting Closed At 7:50 Pm.