13th November
Lutton Parish Council
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 13th November 2023
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr J Wilkinson, Cllr E Woodhouse, Cllr N Whittingham, Cllr R Phillips, District Cllr Tyrrell, County Cllr P Coupland and Mrs C Matthews (Parish Clerk).
Public Forum, Items raised by public:
None.
1. Apologies for absence with reasons 119.23
The Council resolve to accept apologies from Cllr Ludlam and Cllr Mumbray.
2. Declarations of interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 120.23
None.
3. Signing of the minutes 121.23
Notes from the meeting on 18th September 2023 were taken as read and the Council RESOLVED to accept them as minutes.
4. Financial matters 122.23
Items for payment under Sec 137:
None.
Accounts for payment
28/09/23, C Matthews, Wages September, BACS, £ 699.60
28/09/23, C Matthews, Expenses September, BACS, £ 30.41
30/09/23, Unity Trust Bank, Quarterly charges, BACS, £ 18.00
03/10/23, N J Pacey Landscaping Ltd, Ground Maintenance September, BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
03/10/23, Gallagher Insurance, Annual insurance, BACS, £ 1,294.93
03/10/23, SHPVCS, Annual contribution, BACS, £ 409.00
18/10/2023, N J Pacey Landscaping Ltd, Tree works throughout parish, BACS, Net £ 2,105.00, VAT £ 421.00, Gross £ 2,526.00
18/10/2023, HMRC, Clerk tax 2nd Quarter, BACS, £ 38.40
28/10/23, C Matthews, Wages October, BACS, £ 699.60
28/10/23, C Matthews, Expenses October, BACS, £ 36.41.
13/11/2023, ICO , Annual membership, 300004, £ 40.00
The council resolved to make the above payments as put before them.
Money in
18/09/23, HMRC, VAT Reclaim 1st Quarter, BACS, £ 3,539.75
16/10/23, Allotment Holder, Allotment rent, BACS, £ 24.00
18/10/23, HMRC, VAT Reclaim 2nd Quarter, BACS, £ 866.96
18/10/23, Allotment Holder, Allotment rent, BACS, £ 932.00
18/10/23, Allotment Holder, Allotment rent, BACS, £ 24.00
19/10/23, Allotment Holder, Allotment rent, BACS, £ 288.00
20/10/23, Allotment Holder, Allotment rent, BACS, £ 990.00
30/10/23, R King Memorials , Additional inscription, BACS, £ 50.00
04/11/23, Allotment Holder, Allotment rent, 000035, £ 867.00
Resolve to accept Bank Reconciliation (2nd quarter)
Cllr E Woodhouse checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council resolved to accept it.
Discuss Budget Reports (1st Quarter – Updated and 2nd Quarter)
These were briefly discussed. The budget is currently at 59% spend, halfway through the financial year.
Discuss draft budget for 2024/25 and resolve on precept
This was discussed. The Council resolved to set the precept at £28,000, which includes £3,000 for phase 3 of the park project.
Resolve to update Clerk Wages in-line with update LALC scale
This was proposed, seconded and resolved for the 2023-24 financial year and will include a one-off back payment of wage increase.
5. Chairman’s remarks 123.23
The Chairman would like to write to Highways to thank them for the excellent pathway and drainage works at the Cemetery, which now matches the raised kerb and pathway in front of the memorial.
The Chairman spray painted a poppy on the village green for memorial weekend. Cllr Woodhouse attended the Remembrance Service.
The Chairman attended the recent Craft Fayre at the Church, which was very well attended.
Additional Cemetery updates (Item 11)
6. Police matters 124.23
None.
7. Clerk’s report 125.23
All correspondence from the previous meeting has been dealt with and replies sent where needed.
The VAT Reclaim for the second quarter has been submitted and received, totalling £ 866.96.
The Council is not able to insure the Society’s memorial bench, unless it is gifted to the Council. The Clerk is awaiting confirmation in writing from the Society and will request a quote to include it in the insurance policy.
8. Receive reports from district and county councillors 126.23
County Cllr P Coupland
Cllr Coupland advised the drainage works at Puddingpoke have been completed and are working well.
The hedges encroaching Puddingpoke Lane were discussed. Cllr Coupland advised a letter was sent to residents from Highways and will follow this up.
District Cllr J Tyrell
SHDC are working on a new route for garden waste collections, now that new routes are in place for general waste and recycling.
Cllr Tyrell requested any suggestions for the Pride team be sent to him, for works to improve local areas.
10 tickets are available for Lutton residents for the Widows Christmas Lunch, held at Churchills Bar in Long Sutton at 12pm on 21st December. Cllr Woodhouse will support in allocating these tickets.
9. Correspondence 127.23
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
Rural Services Network – Newsletter (Circulated)
LCC – Town & Parish Council Newsletter (Circulated)
Highways – Notification of temporary traffic regulation
Highways – Notification of works on Lowgate/Dear Love Gate
LALC – Gainsborough Academy Notification of Policy Consultation
Lincs Police – Parish Council Engagement Session information
SHDC – 2023 Polling District/Places Review
ICO – Annual fee reminder
SHDC – Sub-regional Strategy consultation for town and parish councils
LCC Emergency Planning – LRF Community Emergency Planning Portal
UKSPF – update on application
Lincs Police – PCC’s Policing Survey
10. Planning matters 128.23
Update on previously discussed applications
H12-0632-23 Mr & Mrs Robinson, two storey rear extension, front porch and internal alterations, 14 Barholme Ave, Lutton. SHDC Decision : Refusal
H1200776-23 Mrs C Hyden, Details of schedule of external materials of construction of buildings and hard surfaced areas (Condition 3 of H12-0525-23) Garnsgate Hall, Lutton GarnsgateSHDC Decision : Approved
H12-0775-23 Mrs C Hyden, Details of schedule of materials of contruction of buildings and hard surfaced areas and boundary treatments (Conditions 3 & 4 of H12-0523-23) Garnsgate Hall, Lutton Garnsgate. SHDC Decision : Approved
H12-0463-23 Mr Ealing, Proposed dwelling. Land Adj 66 Gedney Road, Long Sutton SHDC Decision : Refusal
H12-0687-23 – Amendment - Multiflora Flowers Ltd, Construction of 5,360 sq mt glasshouse together with fresh water storage lagoon, Monmouth Lane, Lutton Gowts (Circulated – comments by 12th October 2023) SHDC Decision : Approved
Applications
H12-0687-23 – Amendment - Multiflora Flowers Ltd, Construction of 5,360 sq mt glasshouse together with fresh water storage lagoon, Monmouth Lane, Lutton Gowts (Circulated – comments by 12th October 2023) – Date for comments has passed.
H12-0463-23 Mr Ealing, Proposed dwelling. Land Adj 66 Gedney Road, Long Sutton (Circulated – comments by 31st October) – Date for comments has passed.
11. Cemetery matters 129.23
Resolve on Memorial Applications – R King Memorials (additional inscription) and Holbeach Memorial Company (New memorial)
The Council resolved to approve these applications.
Resolve on quote for memorial repair
The Council resolved to accept this quote. There is one additional memorial in need of repair. Clerk to request quote to repair.
Cemetery Gates – repaint
The Chairman will request quotes for the gates to be sandblasted and re-painted. The Highways team have laid tarmac up to the gates. The gates do not need to be altered.
Cemetery Tree works
The fir tree on the Church side has a large, damaged branch. The Clerk has requested a quote from the ground maintenance team to remove this. There is also a large yew tree in the churchyard which requires work to reduce the height. Clerk to request quote.
12. Highways & footways 130.23
Update on outstanding matters
Lutton Garnsgate / Gedney Road triangle – This has now been closed on Fix My Street. The grab lorry will attend to remove most of the overgrowth. The Pride team will then attend to tidy the area. Cllr J Tyrell is monitoring the issue.
Parking issues at St Nicholas Primary School - white lines will be added in front of the neighbouring bungalow driveways. It is hoped this will prevent drivers from blocking entranceways.
To report any new matters.
Hedge opposite the village green is encroaching the pathway – Cllr Woodhouse to report on Fix My Street.
13. Allotments 131.23
All allotment rent for the half year April – October and all garden allotment rent for the year have been collected.
14. Play/open areas 132.23
Update on funding applications
This Councils application to the UKSPF Grassroots Fund has been successful. The Council has been awarded £24,999, subject to an accessibility audit. The Clerk is awaiting information from the equipment company. Clerk to chase.
Update on new equipment repairs
The Clerk has requested Playdale attend to complete the repairs and is awaiting an update. Clerk to chase
15. Update on community speed watch group 133.23
Cllr Whittingham has 3 volunteers for the project. The Clerk has requested an update from the Sutton Bridge group as to whether they would be willing to join groups and share areas. Cllr Whittingham advised the diminishing daylight will cause issues and suggested re-discussing this in March 2024.
16. Review the below policies: 134.23
Code of Conduct
Financial Regulations
Communications
Complaints
Recording of meetings
Volunteers
Cemetery Fees & Guidelines
These were discussed, the Council made no changes and resolved mark as reviewed for another year.
17. Events 135.23
Update on Christmas Tree and Santa Visit
The Santa visit will take place on Saturday 16th December in Lutton. Cllr J Wilkinson will add the information for all parishes to the Facebook group (Sutton’s Santa Run). The clerk will add information to the Council website.
The Chairman will purchase the Christmas tree.
18. Resolve on future meetings dates 136.23
22nd January
11th March (and parish meeting)
13th May
15th July
16th September
18th November
The Council resolved to meet on these dates.
19. Items for future agendas 137.23
None.
20. Date of next meeting 138.23
22nd January 2024
21. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 139.23
N/A
22. To discus staffing and administration 140.23
None.
There being no more business the meeting closed at 7.50 pm.