10th July
Lutton Parish Council
Minutes Of the Lutton Parish Council Meeting Held In Lutton Village Hall ON 10th July 2023
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr J Wilkinson, Cllr E Woodhouse, Cllr L Mumbray, Cllr N Whittingham, District Cllr Tyrrell, Mrs C Matthews (Parish Clerk) and 2 public members.
Public Forum, Items raised by public:
Blanks Charity – Parishioner queried whether the Council can advertise Blanks Charity in the next newsletter : Blanks representative to confirm with the Charity. Since the meeting, Blanks have confirmed the Council is able to advertise the funding and encourages the information being shared in the Newsletter.
Park Conveyance – Parishioner queried whether the conveyance for the park has been checked, following the Pavilion demolition and addition of trees. The Chairman confirmed the conveyance has been checked and SHDC are in support of all works.
1. Apologies for absence with reasons 73.23
None. Cllr Richards did not attend.
2. Declarations of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 74.23
None.
3. Signing of the minutes 75.23
Notes from the meeting on 8th May were taken as read and the Council resolved to accept them as minutes.
4. Financial Matters 76.23
a. Items for payment under Sec 137:
None.
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
04/05/23, N J Pacey Landscaping Ltd, Ground Maintenance April , BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
09/05/23, Independent Grab Company, Garden waste collections, BACS, Net £ 400.00, VAT £ 80.00, Gross £ 480.00
09/05/23, Internal Auditor, Internal Audit, BACS, £ 100.00
19/05/23, Anglian Water, Cemetery water , BACS, £ 16.16
28/05/23, C Matthews, Wages May, BACS, £ 699.60
28/05/23, C Matthews, Expenses May, BACS, £ 30.41
30/05/23, N J Pacey Landscaping Ltd, Tree Survey, BACS, Net £ 375.00, VAT £ 75.00, Gross £ 450.00
30/05/23, D Wilkinson, Reimburse Coronation Celebration, BACS, £ 232.65
04/06/23, N J Pacey Landscaping Ltd, Ground Maintenance May , BACS, Net £ 1,232.10, VAT £ 246.42, Gross £ 1,478.52
26/06/23, SHDC, Election costs, BACS, £ 60.00
28/06/23, C Matthews, Wages June, BACS, £ 699.60
28/06/23, C Matthews, Expenses June , BACS, £ 30.41
30/06/23, Unity Trust Bank, Quarterly charge, BACS, £ 18.00
The council resolved to make the above payments as put before them.
c. Money in
Date, Payer, Item, Pay In Slip No, Net
15/05/23, Allotment Holder, Allotment Rent, 000030, £ 867.00
22/05/23, HMRC, Reclaimed VAT 4/4, BACS, £ 3,491.91
30/05/23, Unity Trust Bank, Refunded fee, BACS, £ 6.00
14/06/23, Allotment Holder, Allotment Rent, BACS, £ 376.10
16/06/2023, Gedney Wind Cluster Fund, Grant Funding, 000031, £ 5,000.00
d. Resolve to accept Bank Reconciliation (first quarter)
Cllr J Wilkinson checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council resolved to accept it.
e. Discuss Budget Report (first quarter)
This was discussed briefly.
5. Chairman’s Remarks 77.23
The Chairman has received a parking complaint on Green Lane. Having consulted with SHDC and Highways, The Chairman is working with Cllr Tyrell and Cllr Coupland for a resolution.
The Chairman hopes to install the new noticeboard and benches over the summer.
6. Police Matters 78.23
None.
7. Clerk’s Report 79.23
All correspondence from the previous meeting has been dealt with and replies sent where needed.
The AGAR has been submitted.
Additional Planning updates (Item 10)
Additional policy for adoption (Item 18)
8. Receive Reports from District and County Councillors 80.23
District Cllr J Tyrell
Street bins – It is not possible to request a new bin be installed, however, replacement bins can be requested, and bins can be re-located.
The waste collection team are using a new route system, there may have been some missed bags initially, however, it is now working well.
There was a discussion on wheelie bins and food caddies. Lincolnshire County Council will be rolling out these bins in the coming years.
9. Correspondence 81.23
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletters (Circulated)
Rural Services Network – Newsletter (Circulated)
LCC – Town & Parish Council Newsletter (Circulated)
PCSO – Newsletter (Circulated)
Community Speed Watch – Membership information
Lincs Police – Parish Council Chairman’s Meeting
SHDC – Expenses Returns (Circulated)
LALC – Training bulletin
SHPVCS – Meeting information
UK Prosperity Fund – update (Circulated)
Playsafety – Confirmation of Playground inspection
LALC – AGM information
10. Planning Matters 82.23
Update on previously discussed applications
H12-0289-23 Mr & Mrs E Harris, Change of use of barn to residential dwelling, Red Mayes Farm Lime Walk, Lutton : SHDC Decision : Refusal
H12-0487-23 Lincolnshire County Council, siting of mobile classroom at St Nicholas Country Primary School, Marriots Gate (retrospective) previously approved under H12-0485-18 : SHDC Decision : Approved
H12-0363-23, Mr Penta, Siting of static caravan to be used as annexe to main dwelling : Application Withdrawn
Applications
H12-0463-23 Mr Eagling, Proposed dwelling, Land adjacent 66 Gedney Road, Long Sutton. (Circulated - comments by 29.06.23)
H12-0523-23 Mrs C Hyden, Re-build brick boundary wall, patio area and installation of sewage treatment plant, Garnsgate Hall, Lutton Garnsgate (Circulated - comments by 07.07.23)
H12-0525-23 Mrs Hyden, Re-build brick boundary and patio area, Garnsgate Hall, Lutton Garnsgate (Circulated - comments by 07.07.23)
H12-0514-23 Mr M Penta, Erection of boundary fence (retrospective), 20 Gedney Road, Long Sutton. (Circulated - comments by 07.07.23)
11. Cemetery Matters 83.23
Update on bench for cemetery
To be installed over the summer.
Update on gate repair works on Lowgate
Kerb installation and drain improvement works were discussed when the Chairman met with Highways. The Clerk requested an update from Highways regarding the funding available for these projects – outstanding. Cllr J Tyrell to make enquiries.
Resolve on memorial applications (R King Memorials / M.J Coates)
The Council resolved to give approval for these applications.
12. Highways & Footways 84.23
Update on outstanding matters
Colleys Gate – Contractors were due to attend to clear excess gravel, however, the Chairman advised the road is due to be re-dressed, so the gravel will be removed then.
To report any new matters.
Parking – Green Lane (Item 5)
Street Name Sign – Marriots Gate – Clerk has reported damaged sign on Fix My Street
Trees on Puddingpoke Lane – tree’s overhanging the road. Cllrs J Wilkinson & E Woodhouse to report on Fix My Street.
13. Allotments 85.23
All payments for the half year October-April have now been collected.
Garden Allotment tenant has advised some fruit was stolen from the plants.
Cllr E Woodhouse advised some tools have also been taken from a garden shed recently.
14. Play/Open Areas 86.23
Update on funding applications
The UK Prosperity Funding have emailed updates and requested further information for the Council’s application. Decisions should be made in the next few weeks.
Discuss Tree Survey and Resolve on any actions required
Quotes to be discussed in Closed sessions.
15. Noticeboards 87.23
Update on new noticeboard at Primary School.
The noticeboard has been delivered. The Chairman will install over summer.
16. Resolve to Join Community Speed Watch 89.23
After a discussion the Council agreed not to join the scheme yet. Cllr N Whittingham to identify further locations for monitoring and recruit volunteers. The Clerk will contact Sutton Bridge and Gedney Parish Councils to suggest sharing volunteers to increase numbers in each area.
17. Resolve on Flower Festival Grant 89.23
The Council resolved on £200.00 grant for the flower festival.
18. Review The Below Policies And Risk Assessments: 90.23
Standing orders
Equal Opportunities
Freedom of Information
Grant Awarding
Lone working
Media
Personnel Panel Terms of Reference
Publication Scheme
Risk Management
Master Risk Assessment
Allotment Rent Risk Assessment
Cemetery Risk Assessment
Play Area & Field Risk Assessment
War Memorial Risk Assessment
These was discussed. The Council resolved mark as reviewed for another year. The Council resolved to adopt the Safeguarding Policy.
19. Discuss Information & Photos for Newsletter 91.23
This was briefly discussed. The Chairman has some historic photos and is keen for more to be collated. The Chairman hopes to complete the next Newsletter in late August/early September.
20. Items For Future Agendas 92.23
None.
21. Date Of Next Meeting 93.23
18th September 2023
22. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 94.23
This was proposed, seconded and resolved.
7:45 District Cllr Tyrell and 2 public members left the meeting.
23. To Discus Staffing And Administration 95.23
The Council discussed the tree survey and quotes for works. The Council Resolved to accept the quote.
There being no more business the meeting closed at 8:00 pm.