20th January
Presiding over the meeting: Cllr Wilkinson
In attendance: Cllr E Woodhouse, Cllr J Wilkinson, Cllr L Mumbray, Cllr N Whittingham, Cllr A Ludlam, County Cllr P Coupland and Mrs C Matthews (Parish Clerk).
Public Forum, Items raised by public:
None.
1. Apologies For Absence with reasons 1.25
None. Cllr Phillips did not attend.
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 2.25
NA
3. Signing Of The Minutes 3.25
Notes from the meeting on 11th November 2024 were taken as read and the Council resolved to accept them as minutes.
4. Financial Matters 4.25
a. Items for payment under Sec 137:
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
02/12/24, D Wilkinson, Reimburse for Remembrance wreath, BACS, £ 20.00,
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
18/11/24, ICO, Annual membership, 300005, £ 40.00
26/11/24, Anglian Water, Cemetery Water, BACS, £ 20.45
28/11/24, C Matthews, Wages November, BACS, £ 983.48
28/11/24, C Matthews, Expenses November, BACS, £ 49.34
30/11/24, Unity Trust Bank, Service charge, BACS, £ 6.00
02/12/24, N J Pacey Landscaping, Ground Maintenance November, BACS, Net £ 1,329.16, VAT £265.83, Gross £ 1,594.99
02/12/24, D Wilkinson, Reimburse for Christmas tree, BACS, £ 97.53
16/12/24, E Woodhouse, Reimburse Christmas consumables, BACS, £ 47.10
28/12/24, C Matthews, Wages December, BACS, £ 799.96
28/12/24, C Matthews, Expenses December, BACS, £ 30.41
31/12/24, Unity Trust Bank, Service charge, BACS, £ 6.00
06/01/25, N J Pacey Landscaping, Ground Maintenance December, BACS, Net £ 1,329.16, VAT £265.83, Gross £ 1,594.99
06/01/25, LALC, Annual membership, BACS, £ 383.30
06/01/25, Lutton Village Hall Committee, Room Hire 2024, BACS , £ 150.00
06/01/25, HMRC, Clerk Tax 3rd Quarter, BACS , £ 118.52
20/01/25, N J Pacey Landscaping, Tree Survey , BACS, Net £ 375.00, VAT £ 75.00, Gross £ 450.00
20/01/25, N J Pacey Landscaping, Ground Maintenance April 2024, BACS,
Net £ 1,329.16, VAT £265.83, Gross £ 1,594.99
20/01/25, St Nicholas Church, Reimburse clock winding, BACS, £ 260.00
28/01/25, C Matthews, Wages January, BACS, £ 799.96
28/01/25, C Matthews, Expenses January, BACS, £ 30.41
The council resolved to make the above payments as put before them.
c. Money in
Date, Payer, Item, Pay In Slip No, Net
11/11/24, Allotment holder, Allotment rent, BACS, £ 990.00
16/12/24, Parishioner, 2x cemetery plot reservations, BACS, £ 100.00
09/01/24, HMRC, VAT Reclaim 3rd quarter, BACS , £ 797.49
15/01/25, Public member, 2x cemetery reservations non resident, BACS, £ 200.00
20/01/25, F E Walton, Burial , 000042, £ 170.00
d. Resolve to accept Bank Reconciliation (3rd quarter)
Cllr J Wilkinson checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council resolved to accept it.
e. Discuss Budget Report (3rd Quarter)
This was briefly discussed.
5. Chairman’s Remarks 5.25
The Santa visit went well, was well attended and enjoyed. The new Christmas tree worked well and the Chairman received positive feedback on it.
The Chairman checked headstones in the cemetery, with one requiring a repair.
6. Police matters 6.25
None.
7. Clerk’s Report 7.25
All correspondence from the previous meeting has been dealt with and replies sent where needed.
Addition money in and out (Item 4)
Additional Planning decision (Item 10)
8. Receive Reports From District And County Councillors 8.25
Councillor Coupland gave an update on the Devolution process for the county.
Parking issues at Primary School – Cllr Coupland will set a meeting with Highways Officers and the Chairman. Discussed safety concerns due to dangerous parking at school.
9. Correspondence 9.25
Unity Trust Bank – Statements
SHDC – Electorate monthly updates
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates & Training Bulletins (Circulated)
Rural Services Network – Newsletter (Circulated)
SHDC – Precept Notification letter
ICO – Renewal confirmation
LCC – Christmas bus service information (Circulated)
Lincolnshire Wildlife Trust – Field Management suggestions
Lincs Police – New Community Beat manager (Circulated)
Lincs Police – Priority Setting meeting (Circulated)
Lincs Police – Parish Council Engagement Sessions – Pre-session questions (Circulated)
HEART – Warm Hubs grant information
SHDC – Precept forms
NJ Pacey Landscaping – Tree survey report (Circulated)
SHDC – Homelessness Prevention Officer introduction (Circulated)
10. Planning Matters 10.25
Update on previously discussed applications
H12-0608-24, Mrs S Still, Erection of storage shed and change use of land and existing buildings from agricultural to domestic – retrospective, Land and Buildings adj 50 Leamlands Lane, Lutton Marsh : SHDC Decision : Approved
H12-0581-24 G H Hoyles Ltd, Proposed change of use of agricultural land to dog exercise area and landscaping – approved under H12-0577-22. Modifications to conditions 2, 3, 4 and 5 relating to time limit, fencing and dog waste bins, number of dogs and hours of operation : SHDC Decision : Approved
H12-0926-24 Bower + Kirkland & Dept of Education, Details of archaeological investigation and external materials (Conditions 6 & 10 0f H12-0310-24), 84 Little London, Long Sutton: SHDC Decision : Approved
H12-0930-24 Mr S Butler, Proposed dwelling and detached garage, Adjacent Sunindale, Marriots Gate, Lutton. : SHDC Decision : Approved
H12-0955-24 Mr L Burton, Proposed field access, Land adjacent to 60 South Drove, Lutton Marsh : SHDC Decision : Approved
Applications
H12-0957-24 Mr L Burton, Conversion of barns to single dwelling, Rear of 60 South Drove, Lutton Marsh (Comments by 10/12/24)
H12-0955-24 Mr L Burton, Proposed field access, Land adjacent to 60 South Drove, Lutton Marsh (Comments by 10/12/24)
11. Cemetery Matters 11.25
Update on purchase of granite stones
The Chairman advised a 1 tonne bag of granite stones will be delivered in the next week.
12. Highways & Footways 12.25
Update on outstanding matters
- Puddingpoke Lane
Ongoing issues for vehicles to pass on Puddingpoke Lane. Discussion around making Puddingpoke one-way from the triangle to Barholme Avenue. Cllr Coupland to raise with Highways.
To report any new matters.
None.
13. Allotments 13.25
None.
14. Play/Open Areas 14.25
Resolve on Exercise Equipment quote
The Council resolved to accept the quote from Sunshine Gym, for 6 pieces of equipment and two picnic benches.
Discuss future plans for park developments
The Council discussed quotes for football posts, basket ball hoop and swings. Further quotes needed.
Discuss Tree Survey and resolve on quote for works
This was discussed. It is unclear if there are any safety concerns. Clerk to query urgency for recommendations.
Discuss report from Lincolnshire Wildlife Trust.
This was discussed. Location for scape to be considered during wetter months and dug out during dry season. Fruit trees to be planted. Wildlife Trust sapling packs to be planted.
15. Update On New Defibrillator 15.25
Cllr E Woodhouse to approach owner of Jolly Crispin to query permission for addition defib to be added there.
16. Items For Future Agendas 16.25
Fencing on village green.
17. Date Of Next Meeting 17.25
10th March at 7pm (Parish and Council meeting)
18. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 18.25
This was proposed, seconded and Resolved.
Cllr Coupland left the meeting
19. To Discus Staffing And Administration 19.25
Receive Personnel Panel report for Clerk appraisal
Following a discussion, the Council resolved to accept the report from the Personnel panel.
There being no more business the meeting closed at 7.50 pm.
Distribution: Cllr D Wilkinson, Cllr J Wilkinson, Cllr E Woodhouse, Cllr R Phillips, Cllr A Ludlam, Cllr N Whittingham & Cllr L Mumbray. District Cllr A Tenant, District Cllr D Wilkinson, District Cllr J Tyrrell, County Cllr Coupland, Lincolnshire Police & Local Press