22nd September
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 22nd September 2025
Presiding over the meeting: Cllr D Wilkinson
In attendance: Cllr L Mumbray, Cllr N Whittingham, Cllr E Woodhouse, Cllr A Ludlam and Mrs C Matthews (Parish Clerk).
Public Forum, Items raised by public:
None.
1. Apologies For Absence with reasons 89.25
The Council resolved to accept apologies Cllr Phillips and Cllr J Wilkinson.
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 90.25
None.
3. Signing Of The Minutes 91.25
Notes from the meeting on 14th July 2025 were taken as read and the Council resolved to accept them as minutes.
4. Financial Matters 92.25
a. Items for payment under Sec 137:
None.
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
20/07/25, Lutton PCC, Flower Festival grant, BACS, £ 200.00
28/07/25, C Matthews, Wages July, BACS, £ 821.28
28/07/25, C Matthews, Expenses July, BACS, £ 30.41
30/07/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
04/08/25, NJ Pacey Landscaping Ltd, Ground maintenance July, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
28/08/25, C Matthews, Wages August, BACS, £ 821.28
28/08/25, C Matthews, Expenses August , BACS, £ 30.41
30/08/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
08/09/25, Anglian Water, Cemetery Water, BACS, £ 19.44
08/09/25, NJ Pacey Landscaping Ltd, Ground maintenance August, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
08/09/25, Playsafety Ltd, , Annual inspection, BACS, £ 136.00, £ 27.20, £ 163.20
The council resolved to make the above payments as put before them.
c. Money in
Date, Payer, Ref, Item, Pay In Slip No, Net
07/07/25, Parishioner, Cemetery Reservation, BACS, £ 100.00
13/08/25, Richard King Memorials, Memorial , BACS, £ 75.00
d. Resolve to update Clerk Wages in-line with updated LALC scale
The Council resolved to update the Clerk wages in-line with LALC Scales, back dated to 1st April 2025.
5. Chairman’s Remarks 93.25
The Chairman has been contacted regarding accessible parking at the church at busy times. Clerk to contact Highways for parking restrictions/disability parking space installation.
6. Police Matters 94.25
None.
7. Clerk’s Report 95.25
All correspondence from the previous meeting has been dealt with and replies sent where needed.
AGAR for 2024-25 has been completed.
Additional Planning Decisions (Item 10)
8. Receive Reports From District And County Councillors 96.25
None.
9. Correspondence 97.25
Unity Trust Bank – Statements
SHDC – Electorate updates
SHDC – Community Newsletters (Circulated)
LALC – e-News (Circulated)
LCC Town and Parish Newsletter (Circulated)
Greater Lincolnshire for all – Loval Government Reorganisation – Events (Circulated)
SHDC – VJ80 Anniversary Parade (Circulated)
SHPVCS – Annual statistics
National Grid – Grimbsy to Walpole Stage 2 Consultation reminder (Circulated)
LCC Flood Resilience Programme – How to report a flood poster (Circulated)
Stagecoach – reply to enquiry
Environment Agency – Maintenance works in Parish (Circulated)
PKF Littlejohn – External Auditor Report
SHDC – Invitation to Chairlady Civic Church Service (Circulated)
Playsafety – Inspection report (Item 14)
LCC – Public Rights of Way Asset Survey (Circulated)
Lincs Police – BSH Parish Council Briefing Invite - (Circulated)
10. Planning Matters 98.25
Update on previously discussed applications
H12-0552-25, Revd L Smith, Change of use, conversion and extension to create a single dwelling. Lutton Marsh, Methodist Church, Guys Head. SHDC Decision : Refusal
H12-0623-25, Mrs J Williamson, change of use of agricultural buildings to 5 dwellings, Villa Farm, Lutton Garnsgate. SHDC Decision : Approved
H12-0474-25 Mr M Ludlam, Increase number of children from 16 to 21 in connection with current child minding business (Modification of Condition 3 of H12-0598-22) and siting of log cabin in association with business (comments by 14.07.25). SHDC Decision : Approved
H12-0552-25, Mr J Griggs, Proposed change of access from School Lane to Bank Lane and two-storey side extension – approved under H12-1166-21. Modification under Condition 2 to allow amendments to previous plans, 10 School Lane, Lutton (comments by 14.07.25). SHDC Decision : Approved
Applications
None.
11. Cemetery Matters 99.25
Resolve on memorial application (R King memorials)
The Council Resolved to approve the memorial application.
12. Highways & Footways 100.25
Update on outstanding matters
- Puddingpoke Lane – application to make section one-way – Hedge has now been cut back outside one residence. Clerk to chase County Cllr Carey for update.
- Parking at Primary school – Bus stop has now been moved to Village Green. Highways to re-visit to assess parking issues at school.
To report any new matters.
None.
13. Allotments 101.25
Discuss Garden Allotment resignation
The allotment has been cleared. First person on the waiting list has been contacted.
14. Play/Open Areas 102.25
a. Update on Park developments – equipment removal, bird & bat boxes
The Chairman will arrange for bird and bat boxes to be installed.
Contractor has levelled ground. Awaiting topsoil delivery before re-seeding.
b. Update on quotes for replacement swings
Await final costs of ground works and rubber removal before obtaining quotes for next stages.
c. Resolve on quote for ground repair/seed
The Council resolved to accept this quote.
d. Discuss RoSPA Annual Inspection Report
This was discussed. No areas of safety concern.
15. Update On New Defibrillator 103.25
An application has been submitted to British Heart Foundation for a new defibrillator.
16. Resolve On Insurance Quote 104.25
The Council resolved to accept the insurance quote, with a three-year agreement.
17. Review The Below Policies And Risk Assessments: 105.25
Data Protection
Data Protection GDPR
GDPR Subject Access Request Procedure
GDPR Data Breach Policy
GDPR Retentions Policy
GDPR Privacy Notices
Discipline & Grievance Policy
Expenses Policy
Sickness & Absence Policy
Finance risk assessment
These were discussed, the Council made no changes and resolved mark as reviewed for another year.
18. Items For Future Agendas 106.25
Christmas Santa visit
19. Date Of Next Meeting 107.25
17th November.
20. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 108.25
NA
21. To Discus Staffing And Administration 109.25
None.
There being no more business the meeting closed at 7:30 pm.