17th November
Minutes Of The Lutton Parish Council Meeting Held In Lutton Village Hall On 17th November 2025
Presiding over the meeting: Cllr D Wilkinson
In attendance: Cllr L Mumbray, Cllr N Whittingham, Cllr R Phillips, Cllr E Woodhouse, Cllr A Ludlam, District Cllr J Tyrrell and Mrs C Matthews (Parish Clerk).
Public Forum, Items raised by public:
None.
1. Apologies For Absence with reasons 110.25
None.
2. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation. 111.25
Cllr Ludlam and Woodhouse declared interests in Item 7 (School Consultation).
3. Signing Of The Minutes 112.25
Notes from the meeting on 22nd September 2025 were taken as read and the Council Resolved to accept them as minutes.
4. Financial Matters 113.25
a. Items for payment under Sec 137:
None.
b. Accounts for payment
Date, Payee, Item, Chq No, Net, VAT/TAX, Gross
22/09/25, NJ Pacey Landscaping Ltd, Groundworks Park, BACS, £ 575.00, £ 115.00, £ 690.00
28/09/25, C Matthews, Wages September & rise back payment, BACS, £ 948.40
28/09/25, C Matthews, Expenses September, BACS, £ 30.41
30/09/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
12/10/25, NJ Pacey Landscaping Ltd, Ground maintenance September, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
12/10/25, HMRC, Clerk Tax and NI 2nd Quarter, BACS, £ 246.07
28/10/25, C Matthews, Wages October, BACS, £ 842.40
28/08/25, C Matthews, Expenses October , BACS, £ 30.41
30/10/25, Gallagher Insurance, Annual premium, BACS, £ 1,457.14
30/10/25, Unity Trust Bank, Monthly charge, BACS, £ 6.00
09/11/25, NJ Pacey Landscaping Ltd, Ground maintenance October, BACS, £ 1,362.39, £ 272.48, £ 1,634.87
11/11/25, Tyrrell Contractors, Groundwork in park, BACS, £ 200.00, £ 40.00, £ 240.00
16/11/25, PKF Littlejohn, AGAR, BACS, £ 315.00, £ 63.00, £ 378.00
16/11/25, HMRC, Interest payment, BACS, £ 0.16
16/11/25, HMRC, Interest payment, BACS, £ 1.28
16/11/25, HMRC, October NI /Tax, BACS, £ 72.78
17/11/25, ICO, Annual fee, 300006, £ 52.00
The council Resolved to make the above payments as put before them.
c. Money in
Date, Payer, Item, Pay In Slip No, Net
15/10/25, HMRC, VAT reclaim 2nd Quarter, BACS, £ 959.64
17/10/25, Allotment Holder, Allotment Rent, BACS, £ 932.00
20/10/25, Allotment Holder, Allotment Rent, BACS, £ 22.00
23/10/25, Allotment Holder, Allotment Rent, BACS, £ 24.00
24/10/25, Allotment Holder, Allotment Rent, BACS, £ 990.00
06/11/25, Allotment Holder, Allotment Rent, BACS, £ 288.00
07/11/25, Allotment Holder, Allotment Rent, 000045, £ 867.00
Resolve to accept Bank Reconciliation (2nd quarter)
Cllr N Whittingham checked procedures for payments and receipts, and reconciled accounts with bank statements. As all processes and information reconciled with the Bank Reconciliation the Council resolved to accept it.
Discuss Budget Report (2nd Quarter)
This was briefly discussed. The budget is at 47% at the half way point.
Discuss draft budget for 2026/27 and Resolve on precept
The draft budget for next year was discussed. The Council resolved on a precept of £35,000.
5. Chairman’s Remarks 114.25
The Chairman has checked the park grounds today. The village green fence removal and groundworks at the park will be completed in the coming week, weather permitted.
The Remembrance service went well at the weekend.
Unfortunately, there will not be a Santa visit this year. The Council resolved to make a donation to the Church to support their Carol Service event.
6. Police Matters 115.25
None.
7. Clerk’s Report 116.25
All correspondence from the previous meeting has been dealt with and replies sent where needed.
Allotment rents for the half year to October have been collected.
Additional payments (Item 4)
Additional Correspondence-
Cllr J Wilkinson – resignation letter.
St Nicholas Primary School – Nursery/Preschool Consultation – The Council discussed this. Although the Council does not object to a preschool setting being added, there are already significant safety concerns due to parking issues. The Council will respond to the Consultation to request further information on what measures will be taken to improve the parking and traffic issues.
8. Receive Reports From District And County Councillors 117.25
District Cllr J Tyrrell updated members on upcoming Planning meeting at SHDC.
Road works are expected on Limewalk at the Cinders building site as there are issues with drainage.
It is hoped Youth Shed will open again in the New Year.
9. Correspondence 118.25
Unity Trust Bank – Statements
SHDC – Electorate updates
SHDC – Community Newsletters (Circulated)
LALC – e-News (Circulated)
LCC Town and Parish Newsletter (Circulated)
Cllr Carey – Town & Parish Council virtual Engagement Event: Local Government Reorganisation (Circulated)
SHDC Planning – Meridan Solar Farm – Development Consent Order (Circulated)
LCC - Town & Parish Council virtual Engagement Event: Local Government Reorganisation Meeting Notes (Circulated)
Lincs Police – Parish Council Engagement Session 18th September – feedback & links (Circulated)
SHDC – Updated elected members handbook (Circulated)
Highways – Temporary Traffic regulation order (Circulated)
Highways – Disability parking bay at Church (Item 12)
British Heart Foundation – Funding application outcome (Item 15)
Cllr Carey – Free winter salt bags
SHDC – Lincolnshire Armed Forces Covenant Handbook (Circulated)
Gallagher Insurance – Renewal Confirmation
National Grid – Grimbsy to Walpole Stage 2 Community Update (Circulated)
LALC – November training bulletin
LCC Town & Parish News – Important information: Avian Influenza updates (Circulated)
SHDC Communities & Events – Spalding Christmas Celebration (Circulated)
Parishioner – Park query
Parishioner – village green fencing query
J Wilkinson - resignation
St Nicholas Primary School – Preschool Consultation
10. Planning Matters 119.25
Update on previously discussed Applications
H12-0968-25 National Grid, proposed electricity substation, UALS, Little London. SHDC Decision : Approved
Applications:
H12-0949-25 South Lincs Methodist Church, Change of use, conversion and extension to create a single dwelling, Lutton Marsh Methodist Church, Guys Head Road.
The Council resolved to make no comment on this application.
11. Cemetery Matters 120.25
Repair works to gates
The Chairman hopes for these works to be completed in the new
12. Highways & Footways 121.25
Update on outstanding matters
- Puddingpoke Lane – application to make section one-way –Clerk to chase County Cllr Carey for update.
- Parking at Primary school – Bus stop has now been moved to Village Green. Highways to re-visit to assess parking issues at school. Clerk to request meeting with Highways Officer.
- Disability parking bay at Church – SHDC advised the application process is under review and will advise on next steps once this is completed.
To report any new matters.
None.
13. Allotments 122.25
None
14. Play/Open Areas 123.25
Update on Park developments – equipment removal, bird & bat boxes
The groundworks will be completed once the weather is dryer. The large football post near the park equipment will be removed. The football post in the woodland will be used to fix up bird boxes.
15. Update On New Defibrillator 124.25
An application to British Heart Foundation for a new defibrillator was unsuccessful. There are other funding options, however, they do not cover replacement pad/battery costs. The Council Resolved to review this at the end of the financial year.
16. Resolve On Future Meeting Dates 125.25
19th January
9th March (and parish meeting)
11th May
13th July
21st September
16th November
The Council resolved to set these meeting dates for 2026.
17. Review The Below Policies And Risk Assessments: 126.25
Code of Conduct
Financial Regulations
Communications
Complaints
Recording of meetings
Volunteers
Cemetery Fees & Guidelines
These were discussed, the Council resolved mark as reviewed for another year.
18. Items For Future Agendas 127.25
None.
19. Date Of Next Meeting 128.25
19th January 2026
20. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items. 129.25
NA
21. To Discus Staffing And Administration 130.25
None.
There being no more business the meeting closed at 7:50 pm.