13th May APM
Lutton Parish Council Annual Meeting – To be held at Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 13th May 2019 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum
Items raised by public members.
1. To Elect A Chairman
2. Chairman’s Declaration Of Acceptance
3. To Elect A Vice Chairman
4. To Receive Declarations Of Acceptance From All Councillors
5. Apologies For Absence with reasons
6. Declarations Of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
7. Signing Of The Minutes – Notes from the meeting on 15th April 2019
8. Elect A Personnel Panel
9. Elect Working Parties For The Following
Finance
Allotment
Cemetery
Play & Open Areas
10. Review The Following:
Documents & Policies
Policy Adoption Date, Last Review Date, Review Due Date
Standing Orders, September 2014, September 2018, September 2019
Financial Regulations, June 2014, September 2018, September 2019
Code of Conduct, September 2014, September 2018, September 2019
Communications, April 2015, June 2018, June 2019,
Complaints, April 2015, June 2018, June 2019
Data Protection, April 2015, June 2018, June 2019
Data Protection GDPR 2018,May 2018, June 2019
GDPR Subject Access Request Procedure, May 2018, June 2019
GDPR Data Breach Policy, May 2018, June 2019
GDPR Retentions Policy, May 2018, June 2019
GDPR Privacy Notices, May 2018, June 2019
Discipline & Grievance, September 2014, September 2018, September 2019
Equal Opportunities , April 2015, June 2018, June 2019
Expenses, September 2014, September 2018, September 2019
Freedom of Information, August 2014, July 2018, July 2019
Grant Awarding, April 2015, June 2018, June 2019
Health, Safety & Security (Clerk),August 2015, August 2018, August 2019
Lone Working, August 2015, July 2018, July 2019
Media, April 2015, July 2018, July 2019
Personnel Panel Terms of Reference, August 2015, July 2018, July 2019
Publication Scheme, August 2015, July 2018, July 2019
Recording of meetings, November 2015, November 2018, November 2019
Risk Management Policy, August 2015, July 2018, July 2019
Sickness & Absence, September 2014, September 2018, September 2019
Cemetery Fees, October 2014, October 2018, October 2019
Cemetery Guidelines, October 2014, October 2018, October 2019
Risk Assessments
Risk Assessment, Adoption Date, Last Review Date, ReviewDate
Master Risk Assessment, August 2015, July 2018, July 2019
Allotment Rent Payment, April 2015, March 2019, March 2020
Cemetery, April 2015, March 2019, March 2020
Finances, July 2015, September 2018, September 2019
Football Club, April 2015, As required
Play Area & Field, April 2015, March 2019, March 2020
War Memorial, April 2015, March 2019, March 2020
Council Representation On External Bodies
External Body, Representative, Review Date
Blanks Charity, Cllr E Atkinson & Cllr J Reeve, February 2019
Resolve on new representatives for Blanks Charity.
Inventory Of Council Land & Assets
See Asset Register
Insurance Cover
October 2017 – 3 year term with Came & Co. (Ecclesiastical)
Current year expires 10th October 2019
Councils Membership With Other Bodies
Other Bodies, Review Date
LALC, March 2020
Information Commissioners, November 2019
ICCM, March 2020
11. Financial Matters
Items for payment under Sec 137
None
Accounts for payment
15/04/19, LALC, Annual Training Scheme, 101666, £ 115.00
15/04/19, Internal Auditor, Internal Audit, 101667, £ 60.00
28/04/19, C Matthews, Wages April, s/o, £ 583.44
13/05/19, J Chadwick, Ground maintenance, 101668, £ 812.67
13/05/19, C Matthews, Expenses May , 101669, £ 30.41
Money in
25/04/19, Allotment holder, Allotment rent, 100398, £ 327.80
25/04/19, Allotment holder, Allotment rent, 100399, £ 699.00
25/04/19, Allotment holder, Allotment rent, 100400, £ 65.56
12. Chairman’s Remarks
13. Police Matters
14. Clerk’s Report
15. Receive Reports From District And County Councillors
16. Correspondence
Barclays – Bank statement
SHDC – Electorate monthly update
ICO – Newsletter (Circulated)
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
SHDC – Election notices
Lincolnshire Police – PCSO attendance to Parish Council meetings
LALC – Service Level Agreement (circulated)
Came & Co – Spring Newsletter
17. Planning Matters
Update on previously discussed applications:
H12-0265-19 Mr Barwell, Siting of 2 static caravans to house up to 4 seasonal workers, Dear Love Gate, Lutton SHDC decision : Approved
Applications : (All applications circulated on receipt)
H12-0411-19 Mr D Hagen, Use of former domestic shed for storage of tyres in relation to ‘Tyre Services Business’ (Retrospective) (Comments by 21st May)
18. To Discuss Cemetery Matters
Discuss Hedge & Tree Maintenance
19. Highways & Footways
Update on outstanding matters
Green Lane – Highways added to grass cutting schedule
To report any new matters
Resolve on parish drive through with Highways representative.
20. Allotments
21. Play/Open Areas
Resolve on distribution of park questionnaire postcards
Discuss updated ground maintenance schedule
22. Update On Parish Clock
Resolve on scaffolding / clock face painting quotes.
23. Pavilion
Update on quotes for demolishment
Update on electric supply removal
Update on water supply removal
24. Receive Report From South Holland Parish Voluntary Car Scheme
25. To Complete Section Two - Annual Governance And Accountability Return (Agar) 2018-19 (Circulated)
26. Items For Future Agendas
27. Date Of Next Meeting : 17th June 2019
28. To Resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
29. To Discus Staffing And Administration