25th November
Lutton Parish Council Meeting – To be held at Lutton Village Hall
You are hereby requested to attend a meeting of the above Council on 25th November 2019 at 7.00 pm or at the rising of the public forum. The business to be dealt with at the meeting is listed below in the agenda. There will be a 15-minute public forum at 7.00pm when members of the public may ask questions or make a short statement to the Council and your attendance is also requested during this period.
Claire Matthews
Clerk to Lutton Parish Council
Public Forum
Items raised by public members.
1. Apologies for Absence with reasons
2. Declarations of Interest – To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any applications of dispensation.
3. Signing of the minutes – Notes from the meeting on 14th October 2019
4. Financial Matters
Items for payment under Sec 137
25/11/19, Royal British Legion Poppy Appeal, Memorial Wreath, 101692, £ 17.00
Accounts for payment
14/10/19, Information Commissioners Office, Annual membership fee, 101691, £ 40.00
28/10/19, C Matthews, Wages October, s/o, £ 583.44
25/11/19, KG Contractors, Pavilion Demolition, 101693, £ 3,400.00 Net, £ 680.00 VAT, £ 4,080.00 Gross
25/11/19, J Chadwick , Ground Maintenance, 101694, £ 1,301.77
25/11/19, C Matthews, Expenses November & December, 101695, £ 69.22
Money in
08/10/19, Allotment Holder, Allotment Rent, BACS, £ 299.60
21/10/19, Allotment Holder, Allotment Rent, BACS, £ 742.50
24/10/19, Allotment Holder, Allotment Rent, 100306, £ 24.00
24/10/19, Allotment Holder, Allotment Rent, 100307, £ 699.00
24/10/19, Allotment Holder, Allotment Rent, 100308, £ 59.95
Mandate signatures update
Discuss draft Budget 2020/21
5. Chairman's Remarks
6. Police Matters
7. Clerk's Report
8. Receive reports from District and County Councillors
9. Correspondence
Barclays – Bank statement
SHDC – Electorate monthly update
SHDC – Community Newsletters (Circulated)
LALC – Weekly e-updates (Circulated)
ICO - Newsletter (Circulated)
SHDC – Notice of Parliamentary Election
ICO – Renewal confirmation
Parishioners x2 – Support for Speed limit reduction
Lutton St Nicholas PCC – Update Parish Clock Faculty (Item 15)
Woodland Trust – Hedge packs
SHDC – Demolition documents (Item 15)
LCC – Parish Ward Walk
Parishioners x2 – Garden of Remembrance wall
Highways – Road Closure (Circulated)
10.Planning Matters
Update on previously discussed applications:
H12-0901-19, Mr & Mrs T Brookin, Proposed side extension and alterations, 8 School Lane, Lutton. (comments by 09/10/19) (Circulated) SHDC decision : Approved
Applications:
H12-1037-19 Mr & Mrs N Johnson, Removal of lelandii conifer hedge and gate, and replace with brick wall with railings and gate, 75 Garnsgate Rd, Long Sutton. (Circulated, comments by 20.11.19)
11. Cemetery Matters
Update on planting in Garden of Remembrance
Discuss quotes for conifer trees in cemetery
12. Highways and Footways
Update on outstanding matters
Public Footpath at Colleys Gate
Speeding – throughout parish
To report any new matters
13. Allotments
Resolve on drainage enquiry – Allotment Holder
14. Play and Open Areas
Receive report from Park Working Party & updates on project
Discuss Pest Control Quotes
Discuss quotes for tree survey (open areas & cemetery)
15. Update on painting face of parish clock
16. Update on demolition of pavilion
17. Update on dog waste bin issues
18. Review the following policies :
Recording of meetings
GDPR Data Breach Policy
GDPR Retentions Policy
GDPR Privacy Notices
GDPR Subject Access Request Procedure
19. Resolve on future meeting dates
20. Items for future agendas
21. Date of next meeting: To be confirmed
22. To resolve on whether the council should move into closed session, on the grounds of confidentiality, for discussion of the following agenda items.
23. To discuss staffing and administration